The Accounts Receivable Specialist will manage full-cycle accounts receivable activities including invoicing, collections, and month-end close functions. Responsibilities include analyzing A/R data, managing collections, ensuring accurate recording of transactions, and supporting audit processes. The role involves cross-functional collaboration and process improvement initiatives to enhance efficiency in A/R management.
Redaptive is looking for a self-motivated, passionate, and collaborative Accounts Receivable Specialist to work closely with our growing Accounting Team based in the U.S. & India. The focus of this role will be split between analyzing and managing A/R activities, ensuring accurate recording of transactions, handle month-end close activities related to revenue, and supporting the collection process. This is a critical position for a growing company, and an outstanding professional growth opportunity for a motivated individual interested in expanding their responsibilities as the company expands.
Job Responsibilities
- Accounts Receivable Analysis: Experience in full-cycle Accounts Receivable including invoicing, customer payment application, collection activities, and month-end close duties. Regularly analyze Accounts Receivable data to identify trends, discrepancies, and areas of improvement. This includes reviewing aging reports and conducting reconciliation to ensure accuracy and completeness of transactions through contract management.
- Collection Management: Proactively manage the collection process by following up on overdue invoices, communicating with customers to facilitate payments, and resolving any billing disputes or discrepancies promptly. This includes internal adjustments such as credit memos, RMAs and write offs.
- Record and Report: Ensuretracking the revenue recognition and record all the transactions within the recognized month. Invoice submission and performing month end close duties related to A/R functions such as: reconciling the A/R GL to the sub ledgers, performing any necessary journal entries, and calculating bad debt reserve. Performing month-end close reconciliations related to revenue such as booking deferred revenue, preparing amortization schedules, and accruals. Performing month-end close reconciliations related to cost such as booking estimated costs, PO Vs accrual review, and accrue new project costs on revenue recognition. Prepare and distribute regular reports such as Aging in a bi-monthly manner; also helping with any ad hoc requests.
- Process Improvement: Assist in the development and implementation of policies, procedures, and systems to streamline the accounts receivable process, improve efficiency, and enhance overall effectiveness. This also includes taking up projects related to invoicing structure and leverage technology solutions.
- Cross-functional Collaboration: Collaborate with Internal teams, including sales, customer service, logistics and finance, to resolve issues related to billing, collections, and customer accounts. This involves effective communication and teamwork to achieve common goals.
- Audit Support: Provide support for internal and external audits related to accounts receivable, including preparing documentation, responding to inquiries, and ensuring compliance with audit requirements and regulations. Review orders in our CRM tool (salesforce) includes Maintenance.
- Sales-type lease accounting through accounting software and other duties as assigned
Job Requirements
- Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams and external stakeholders.
- Customer service orientation for maintaining positive relationships.
- Negotiation abilities for resolving billing disputes professionally.
- Proficiency in accounting software (e.g., NetSuite) for managing receivables efficiently.
- Advanced Excel skills for data analysis and reporting purposes.
- Knowledge of accounting principles for accurate transaction recording.
- Ability to perform reconciliations between accounts receivables sub-ledger and general ledger.
- Ability to support internal and external audits related to accounts receivable.
- Knowledge of CRM tools and uses. (e.g., Salesforce)
- Familiarity with process improvement methodologies to streamline Accounts Receivable processes.
- Proactive self-starter that heeds advice but thrives in an autonomous environment.
- Comfortable with flexible working hours.
Education and Experience
- Bachelor’s degree in accounting, Finance, or related field for foundational knowledge (master’s degree preferred).
- 3 - 5 years of relevant Accounts Receivable experience with public accounting firm or equivalent industry role with U.S. based organization.
- Proficiency in accounting software (NetSuite preferred) and Microsoft Excel for technical competence.
- Experience in contract management and using CRM tools (Salesforce is preferred).
- Strong understanding of accounting principles and practices for accurate revenue management.
- Excellent communication and interpersonal skills for effective collaboration
Top Skills
Excel
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