Admin Coordinator

Role: Executive Assistant

Location: Pune, India

Reporting to: CHRO

Job description:

Anchanto is looking for a proactive and detail-oriented Admin Coordinator to support our growing global operations. This role will be responsible for ensuring smooth day-to-day administrative, facilities, and operational coordination across teams, enabling business efficiency and a seamless workplace experience.

Responsibilities:

• Oversee the overall office environment to ensure cleanliness, readiness, safety, and a positive workplace experience for employees and visitors.
• Liaise with building management for repairs, maintenance, visitor access, security coordination, and day-to-day facilities management.
• Manage procurement, inventory, and stock levels of office supplies to ensure uninterrupted business operations.
• Coordinate with vendors for services such as ID card issuance, branding and marketing materials, office celebrations, and travel arrangements.
• Plan and execute company events and internal engagement activities in collaboration with People & Culture and business teams.
• Support logistical coordination for in-office meetings and events, including catering, venue setup, seating arrangements, and technology requirements.
• Assist in processing employee claims and reimbursements by collating, verifying, and submitting required documentation to the Finance team.
• Maintain accurate employee data and records within HR technology systems, ensuring data integrity, confidentiality, and timely updates.
• Support attendance management by monitoring records, highlighting discrepancies, and coordinating with employees and managers for resolution.
• Ensure proper documentation, record-keeping, and compliance with administrative and organizational policies.

Skills:

• Strong organizational skills and attention to detail
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office and other relevant software
• Ability to handle confidential information with discretion
• Strong time management and problem-solving skills

Qualifications:

• Bachelor's degree in business, communications, or a related field
• At least 5 years of experience as an administrative assistant, or related role
• Proven ability to handle a fast-paced and dynamic work environment
• Familiarity with the technology industry is a plus