Administrative Assistant IND

Supporting 4-5 leaders across locations/ time-zones in scheduling meetings, submit expenses, arrange travel. May read and respond to emails and requests on behalf of the leader(s), prepare presentations, internal and external communications, travel arrangements, expense reports and invoices, and coordinate department meetings, offsites, special events or conferences.  Respond to adhoc requests and provide project support, logistics for meetings, townhalls, and offsites. Extend independent judgment over prioritization of work, and on behalf of the leaders.

Job Accountabilities

• Independently manage leader(s) calendar and meeting prioritization across time zones.  Schedule meetings and/or conferences by interacting with internal/external clients/partners to coordinate calendars, meeting materials and supplies, booking conference rooms/meeting rooms as and when needed.  Working on meeting agenda and aligning with other Admin partners/leaders, take notes/minutes of the meeting or ensure leader is informed of pending requests or requests where follow-up is required; may read and respond to emails and requests on behalf of the leaders;

• Prepare expense reports, managing travel, accommodation, taxi, coordinating internal/external communication for planning travel for leader and keeping track of expense and travel budget etc. 

• Support leaders with onboarding/offboarding of employees, raising service now tickets, maintaining DLs, organization chart, ordering supplies, maintaining SharePoint site, invoicing/vendor management through Ariba  or other internal portals.  Respond to ad hoc requests and provide project/program support representing the team (researching issues or questions about policies or practices etc)

• Coordinate/administer department programs (recognition, timekeeping, managing conference rooms, catering services etc.), Support in data collation for staff meetings, townhall presentation, offsite and other leader communication, Active members of employee engagement teams within the business area, act as coordinator to initiate request from Recognition platform for their business area etc.

• May back-up other administrative assistants.

Required qualifications

• Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Outlook, Ariba, Concur, SharePoint etc.)

• Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people

• Ability to anticipate needs and use independent judgement given limited availability of leader

• Ability to exercise discretion due to accessing and handling sensitive information

Preferred qualifications

• Proficient in Outlook, Excel, Salesforce, MS Teams, BOX

• Experience of working in multinational companies/ US based company

Location

Gurugram

 

Timings

4:45 pm – 1:15 am/6:30 pm – 3:00 am/8:00 pm – 4:30 am (India Time)

6:15 am - 2:45 pm /8:00 am - 4:30 pm /9:30 am - 6:00 pm (Central Time)

About Our Company
Ameriprise India LLP has been providing client based financial solutions to help clients plan and achieve their financial objectives for 125 years. We are a U.S. based financial planning company headquartered in Minneapolis with a global presence. The firm’s focus areas include Asset Management and Advice, Retirement Planning and Insurance Protection. Be part of an inclusive, collaborative culture that rewards you for your contributions and work with other talented individuals who share your passion for doing great work. You’ll also have plenty of opportunities to make your mark at the office and a difference in your community. So if you're talented, driven and want to work for a strong ethical company that cares, take the next step and create a career at Ameriprise India LLP.

Ameriprise India LLP is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, genetic information, age, sexual orientation, gender identity, disability, veteran status, marital status, family status or any other basis prohibited by law.

Full time(4:45p-1:15a)AWMPO AWMP&S President's OfficeBusiness Support & Operations