The Administrative Assistant will coordinate meetings, manage travel arrangements, process expenses, and support executives and other assistants, ensuring effective communication and organization.
Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.
Current Perks and Benefits:
Job Description
PRIMARY DUTIES AND RESPONSIBILITIES:
Meeting management
- Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices.
- Minimal editing of PowerPoint documents and general correspondence (internal and external)
- Updating of company databases may be required.
- Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visa’s where necessary and creating detailed travel itineraries.
General Administration
- Timely collection and processing of team expenses for both cash and American Express using the company expense system.
- Supporting the other Executive & Admin Assistants where necessary.
Experience / Skills Required:
- Strong client service orientation.
- Effective prioritization of multiple professionals.
- Experience in travel coordination; domestic & international.
- Understanding of different time zones
- Excellent written and verbal communication skills.
- Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners.
- Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook. Good judgment as to when to escalate issues vs. solving problems independently.
Current Perks and Benefits:
Ares provides an extensive array of benefits and programs to support employee’s well-being which includes parental leave, childcare reimbursement, mental health apps and insurance coverage, world-class medical advisory,
Additional perks include travel insurance, meal allowances, flexible benefit plans, reproductive and adoption assistance, education sponsorship program and much more.
Reporting Relationships
There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.
Top Skills
Excel
Ms Word
Outlook
PowerPoint
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