The AP Administrator provides administrative support in the accounts payable process, including invoice processing, reporting, and reconciliation responsibilities, while collaborating with teams across the organization to resolve payment issues.
Summary:
Provides administrative support in the collections process. Prepares outstanding accounts reports and gathers credit and/or reference information. Maintains database by entering, updating, and retrieving data, as well as formatting and generating reports. Assists in resolution of outstanding invoice problems from past due accounts. Responds to inquiries from customers or external collection resources. May place calls or send messages to those with unresolved issues.Duties & Responsibilities:
AP accountant Accountant Key Responsibilities
As a part of the Shared Service Center Accounts Payable team, this position will support all Accounts Payable for North America And EMEA Region. The ideal candidate should have bachelor’s degree in Accounting or Finance, experience in Accounts payable & P2P domain. The candidate must be detail oriented, have strong organization and problem-solving skill, be a team player. Should be flexible with working in shifts and in a weekend (Monthly)
Key Responsibilities
Accounts Payable
- Be the main point of contact for questions and issues communicated across all divisions for your assigned region.
- Support to Supervisor to achieve process SLAs/metrics productivity and quality targets within the established timelines
- Group mailbox monitoring
- Daily Invoice processing and T&E Audit
- Review critical supplier invoice are processed and paid before payment due date
- Build payment batches in Oracle, transmit to the bank, and send support to regional finance controllers for approval
- Active participation in Month-end / Quarter-end Close process.
- Good understanding of Sub-Ledger process and accounting concepts
- Review and execute subledger month close activity
- Helping team with SOX Audit and Internal Audit
- Reporting and Reconciliations
- Weekly review of AP hold report and prepare the commentary to clear the hold invoices
- Invoice statement reconciliation for key vendors
- Must communicate and coordinate with internal teams and supplier to resolve any payment issue.
- Monthly review of key control accounts
- Review of protentional duplicate
- Collaborate with GL to ensure all debit banking transactions are reconciled and accounted
- Lead the preparation and processing of Inter-Company Netting (IC) payments. Work with the IC team to ensure all IC payments are properly applied prior to month end close.
- Review and assist team member in AP pre-close and AP close and identify the aging and trial balance difference
- Process Transformation
- Support clean -up of aged invoices
- Support clean-up of aged open Purchase orders, prepaid account and other account that impact accounts payable
- Assist in tracking all gaps and issues relating during process review, collaborate to identify solutions, and receive approval from all impacted stakeholders
Skill Set Required
- Fundamental Accounting Skills
- Good MsOffice Skills
- Automation and innovation
- Eye for detail
Education & Qualification
- Bachelor’s degree in finance & Accounting or Equivalent
- Should have 5 to 8 years of relevant experience in Accounts payable.
- Corporate experience in Multinational company (Required)
- Experience with Oracle ERP system (11i and or R12) (Required).
- Ability to communicate in written and spoken English language (required).
- Possess a positive and proactive attitude to resolve problems.
- Ability to multi-task and meet strict deadlines under minimum supervision.
- Ability to communicate effectively with all levels within the organization.
- Strong collaboration and cross-functional communications skills. Must be able to work in a fast-paced team environment
- Ability to work with tight deadlines in a fast-paced and multi-cultural environment to achieve clear goals
Pre-Requisites / Skills / Experience Requirements:
Top Skills
Oracle Erp
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