Provide administrative support for collections, manage invoicing and payments, maintain compliance documentation, and ensure timely closures of financial transactions.
Summary:
Provides administrative support in the collections process. Prepares outstanding accounts reports and gathers credit and/or reference information. Maintains database by entering, updating, and retrieving data, as well as formatting and generating reports. Assists in resolution of outstanding invoice problems from past due accounts. Responds to inquiries from customers or external collection resources. May place calls or send messages to those with unresolved issues.
Duties & Responsibilities:
- Reviewing Oracle Invoice Print report or Daily Invoices and updating email address pertaining to theinvoicing method in accordance with the customer specification.
- Handling Manual invoicing based on the requests from collectors/stakeholders
- Send and upload invoices daily for all vendors and customers in different portals to ensure timelycollections
- Creation of Receipts based on the daily Bank Statements and Application of receivables to CashReceipts in ERP
- Handling AP/AR Offsets
- Complete reconciliations of unmatched payments to ensure proper and timely application
- Maintain documentation for compliance reporting and audits
- Ensure compliance with all policies, procedures and standard business practices, as theypertain to cash application, including internal control procedures and Sarbanes-Oxleyregulations
- Ensure compliance with all policies, procedures and standard business practices, as they pertain tocash application, including internal control procedures and Sarbanes-Oxley regulations
- Apply payments and contractual adjustments to accounts in an accurate and timelymanner.
- Ensuring month end transactions completed within the deadline to facilitate smooth Month end closure
- Daily processing of cash receipts and postings to customer accounts, including payments made by credit card, lockbox, ACH and Wire deposits and other adjustments to customer accounts for credits/ debits and account write-offs
- Publishing Daily Cash Summary and other reporting
- Processing of Customer Refunds
- Handling AP/AR Offsets
- Complete reconciliations of unmatched payments to ensure proper and timely application
- Maintain documentation for compliance reporting and audits
- Ensure compliance with all policies, procedures and standard business practices, as theypertain to cash application, including internal control procedures and Sarbanes-Oxleyregulations
- Ensure compliance with all policies, procedures and standard business practices, as they pertain tocash application, including internal control procedures and Sarbanes-Oxley regulations
- Apply payments and contractual adjustments to accounts in an accurate and timelymanner.
Ensuring month end transactions completed within the deadline to facilitate smooth Month end closure
Pre-Requisites / Skills / Experience Requirements:
Top Skills
Erp
Oracle
Sarbanes-Oxley
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