Supports IT procurement across software application and staff augmentation engagements. Responsibilities include reviewing procurement requests, defining scopes, managing RFPs and quotations, conducting vendor and commercial evaluations, benchmarking prices, facilitating auctions, coordinating contracts and purchase orders, closing audits, ensuring policy compliance, tracking turnaround times, preparing reports, and managing vendor and stakeholder communications.
The Opportunity:
Position Title: Associate IT Procurement
Year of experience: 1 to 5 years
Job Location: Mumbai
Qualifications: BE/BTech/BSc IT/MCA or MBA
Functional Skills
- Strong sourcing and procurement expertise
- Sound knowledge of GST
- Market intelligence (vendors, pricing, industry trends)
- Contract management knowledge:
- Rate types (fixed/basic)
- Termination clauses
- Force majeure
- Milestones & LD clauses
- Rate types (fixed/basic)
- Understanding of:
- Software application procurement
- IT staff augmentation (T&M model)
- Software application procurement
- Experience in D365 Procurement Module
Application development is a critical spend area across NPCI – G, core NPCI, and subsidiaries. The associated RFP processes are complex, time-intensive, and require extensive coordination with internal and external stakeholders.
This role supports procurement across multiple application verticals, including:
- Fixed-scope engagements
- IT resource augmentation (T&M engagements)
Due to the complexity of multi-vendor and multi-stakeholder environments, this position is essential to strengthen the team’s procurement operations and ensure timely execution.
Requirements
Job Responsibilities:
A. Procurement Operations (40%)
B. Quality Assurance (30%)
C. Turnaround Time (TAT) Management (10%)
D. MIS and Reporting (10%)
E. Stakeholder Management (10%)
4. Major Challenges
Decisions Taken Independently
A. Procurement Operations (40%)
- Review and perform due diligence of Procurement Requests (PRs)
- Collaborate with project managers to define scope and engagement terms
- Drive RFPs/enquiries and manage the quotation process
- Conduct pre-bid meetings and preparations
- Validate vendor offers (eligibility, technical compliance)
- Perform commercial evaluations and ensure price bench marking
- Facilitate price discovery via PDC or Reverse Auction (RA)
- Ensure financial approvals and documentation
- Drive pre-PO audit closures
- Coordinate contract finalization with Legal and other departments
- Ensure PO issuance aligned with approved policies and terms
- Ensure compliance with IT procurement policies
- Address audit queries (target: zero open audit issues)
- Ensure timely PDC agenda clearances
- Track and report process deviations monthly
- PRs < ₹50 Lakhs: Closure within 20 days
- PRs ₹50 Lakhs – ₹1 Crore: Closure within 30 days
- PRs > ₹1 Crore: Closure within 45 days
- Share weekly pendency reports with stakeholders
- Maintain and track vendor follow-ups for pending POs
- Act as SPOC for vendors, ensuring minimal escalations
- Partner with user departments and provide regular updates
- Understanding and interpreting technical requirements
- Ensuring clarity for timely decision-making and execution
- All decisions within approved procurement policies and delegation of authority
- As per procurement practices and delegation of financial powers
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