Manage vessel certification and documentation lifecycle, ensure compliance with Class and Flag state requirements, and coordinate surveys and stakeholder communications.
To manage the lifecycle of vessel certification and documentation for the DEME fleet, ensuring compliance with Class and Flag state requirements. This role is ideal for professionals with experience in classification societies or companies involved in class and flag survey coordination, and preferably with exposure to onboard survey activities. As part of the Class & Flag (C&F) department, the ability to work collaboratively and contribute as a team player is essential for success.Your responsibilities
- Certificate Administration: Manage the intake, validation, naming, archiving, and uploading of vessel certificates from classification societies and flag authorities.
- Ship Status Management: Maintain and update the ship’s status Excel files with accurate survey and certificate data, including issue/expiry dates and inspection schedules.
- Survey Oversight: Track and manage survey cycles including: annual surveys, intermediate surveys and renewal (special) surveys.
- Portal Operations: Retrieve certificates from classification society portals (e.g., ABS MyFreedom, DNV Veracity, LR Client Portal) and flag state systems like NaviCert.
- Compliance Assurance: Ensure all documentation aligns with ISM, ISPS, MLC, SOLAS, and other statutory requirements.
- Stakeholder Coordination: Liaise with vessel teams, service suppliers, and classification society contacts to resolve discrepancies or missing documentation.
- Team Collaboration: Actively contribute to the C&F department’s shared goals by supporting colleagues, sharing knowledge, and maintaining open communication.
- Bachelor’s Degree in Marine Engineering, Naval Architecture, Mechanical Engineering, or any other professional degree related to the marine field.
- Minimum 3+ years of experience in: A classification society office (preferably BV, ABS, DNV, or LR), or A company/department in a marine organization involved in class and flag survey coordination.
- Preferred: Experience working on or supporting onboard surveys as part of class or flag inspections.
- Strong understanding of classification society and flag state documentation processes.
- Familiarity with certificate types such as CoR, CoS, ISM/ISPS/MLC, SOLAS Safety Certificates, and insurance documentation.
- Proficiency in Excel for structured data entry and tracking.
- Experience with document management systems like SharePoint and structured file naming conventions.
- Comfortable navigating classification society portals (BV, ABS, DNV, LR).
- High attention to detail and accuracy in documentation.
- Strong organizational and time management skills.
- Clear communication with internal teams and external authorities.
- Ability to follow structured procedures and adapt to evolving compliance standards.
- Team player with a collaborative mindset and willingness to support colleagues and contribute to shared team responsibilities.
- An extensive mobility program for a healthy work-life balance.
- A permanent training track which allows you to develop yourself personally and professionally.
- A stimulating, innovative workplace with numerous growth opportunities.
- A people-oriented environment with an interactive health program and a focus on employee wellbeing.
- You will be part of an international and multicultural team of colleagues within a Group that is worldwide active and contains many nationalities.
Top Skills
Classification Society Portals
Document Management Systems
Excel
Sharepoint
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