Manage end-to-end inbound material flow at an e-waste recycling warehouse, including unloading, document verification, segregation, GRN creation, barcoding, palletization, ERP entry, put-away, and transfers to production. Ensure inventory accuracy, regulatory compliance, traceability, safety, housekeeping, and timely material availability. Coordinate with transporters, vendors, security, QA, production, and warehouse teams while supporting audits and stock reconciliation.
Job Summary:
The Inbound Executive is responsible for managing the end-to-end inbound material flow at the e-waste recycling warehouse — from unloading of incoming e-waste consignments through documentation verification, segregation, GRN creation, bar coding, palletization, ERP data entry, put-away, and onward material transfer to production/dismantling lines. The role ensures inbound materials are received accurately, compliantly (as per E-Waste Management Rules and internal SOPs), and are made available to production with full traceability in the ERP system.
Key Responsibilities:1. Unloading & Receipt of Inbound Material
- Supervise/execute safe unloading of consignments (trucks/containers etc) at the warehouse, ensuring adherence to safety and handling protocols for hazardous/electronic waste.
- Coordinate with transporters, security, and weighbridge for vehicle entry, tare/gross weight capture, and unloading sequence.
- Conduct preliminary visual check of load for damage, spillage, or mismatch against the delivery challan/invoice.
2. Documentation Verification
- Verify inbound documents — invoice, e-way bill, Form 6/movement document, EPR/authorization certificates, weighment slips, and vendor PO, Toll reciepts — for accuracy and regulatory compliance.
- Cross-check quantity, category, and description of e-waste received against PO/contract terms and statutory documentation.
- Flag and escalate discrepancies (short receipt, excess, wrong category, missing compliance documents) to the reporting manager before further processing.
3. Segregation
- Segregate received e-waste by category/type (e.g., IT assets, batteries, PCBs, CRT, mixed scrap, hazardous components) as per SOP and regulatory classification.
- Flag and escalate discrepancies (short receipt, excess, wrong category, missing compliance documents) to the reporting manager before further processing.
- Ensure hazardous and non-hazardous items are segregated and stored separately to maintain compliance and safety.
4. Goods Receipt Note (GRN)
- Prepare and process GRN for all inbound material against PO/challan, capturing accurate quantity, weight, and category details.
- Ensure GRN is raised only after successful documentation verification and physical/quantity checks.
5. Bar Coding & Palletization
- Generate and affix barcode labels on received lots/pallets/bins for traceability across the warehouse and production stages.
- Palletize segregated material as per storage and handling standards, ensuring stability, space optimization, and ease of movement.
6. ERP Upload & System Entry
- Accurately upload GRN, material category, quantity/weight, batch/lot, and barcode data into the ERP system on a real-time basis.
- Maintain data integrity and ensure system stock reflects true physical stock at all times; support periodic stock reconciliation and audits.
7. Put-Away to Store
- Put away barcoded/palletized material to designated storage locations/bins as per warehouse layout and FIFO/FEFO norms.
- Update bin/location mapping in the ERP to ensure accurate, retrievable storage records.
8. Material Transfer (Store to Production)
- Process material issue/transfer requests from production/dismantling lines, ensuring accurate ERP-based stock transfer entries.
- Coordinate timely material movement from store to production to avoid line stoppages, while maintaining traceability and documentation.
9. Compliance, Safety & Housekeeping
- Follow all EHS (Environment, Health & Safety) protocols applicable to hazardous/e-waste handling, including PPE usage.
- Maintain 5S/housekeeping standards in the receiving and storage areas; support internal and statutory audits (PCB, CPCB, EPR audits).
- Graduate/Diploma in any discipline; preference for Engineering, Supply Chain, Logistics, or Operations Management background.
- Minimum 4 years of relevant experience in inbound logistics and warehouse operations, ideally within, manufacturing setup.
- Industries preferred – Automotive, Electronics, Engineering & Capital Goods, Ecommerce & Logistics
- Hands-on experience with ERP systems (SAP/Oracle or equivalent WMS) for GRN, stock transfer, and inventory entries.
- Knowledge of 5S, Kaizen
- Familiarity with barcode scanning/labeling systems and warehouse management practices and material handling equipment.
- Strong attention to detail for documentation accuracy and regulatory compliance.
- Good coordination and communication skills to liaise with transporters, vendors, QA, and production teams.
- Physical fitness for warehouse floor activities and ability to work in a plant/shop-floor environment.
- Basic proficiency in MS Excel and data entry.
- Turnaround time for unloading, GRN, and put-away per inbound consignment.
- Timebound and accurate in segregation of raw material and submission of reports.
- Documentation accuracy and compliance rate (zero non-compliance incidents).
- ERP data accuracy vs. physical stock (inventory accuracy %).
- On-time material availability to production with minimal stock-out incidents.
- Adherence to safety and housekeeping standards (zero safety incidents).
This role is based at the warehouse/recycling facility and involves working on the shop floor, dock, and storage areas, including exposure to electronic waste and parts. Use of PPE and adherence to safety protocols is mandatory. May require shift-based working depending on inbound material flow.
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