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At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.
We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.
Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.
We are seeking a highly organized and proactive Executive Assistant & Employee Communications Lead to support the Senior Vice President (SVP) and drive internal communications and team engagement initiatives for the function. This role requires a dynamic individual who can manage executive-level administrative tasks while also shaping employee communications and organizing team events.
The ideal candidate will have strong organizational skills, excellent communication abilities, and the capability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
1. Executive Support:
• Provide high-level administrative support to the SVP, including calendar management, travel arrangements, expense reporting, and meeting coordination.
• Prepare and organize executive presentations, reports, and briefing materials.
• Maintain the function’s shared drive and mailing lists.
• Manage confidential information with discretion and professionalism.
• Coordinate and track action items from leadership meetings and ensure timely follow-ups.
2. Employee Communications:
• Work with HRBP to develop and execute internal communication strategies to keep employees informed and engaged.
• Draft leadership messages, newsletters, and key announcements on behalf of the SVP and leadership team.
• Maintain and enhance internal communication platforms such as emails, intranet, and town hall meetings.
3. Team Engagement & Events:
• Plan and execute functional team events, offsites, leadership meetings, and recognition programs, globally.
• Collaborate with HR and leadership to enhance employee engagement initiatives.
• Manage logistics for both virtual and in-person events, ensuring smooth execution.
• Track and analyze employee feedback to improve engagement activities.
Required Qualifications & Experience:
• 5+ years of experience in an Executive Assistant, Communications, or Employee Engagement role.
• Bachelor’s degree in Business Administration, Communications, or a related field.
• Strong proficiency in office and collaboration tools.
• Excellent verbal and written communication skills.
• Experience in managing high-profile stakeholders and handling confidential information.
• Ability to manage multiple priorities, work independently, and thrive in a fast-paced environment.
• Strong interpersonal skills with the ability to collaborate across teams and functions.
• Prior experience in a global corporate environment supporting senior leadership preferred
This role offers a unique blend of executive support and leadership in internal communications and engagement. If you thrive in a dynamic environment and enjoy making an impact, we invite you to apply!
Category: Administrative Services
