Shadow Light Studios Logo

Shadow Light Studios

Executive Assistant and Operations VA

Posted 3 Days Ago
Be an Early Applicant
Remote
4 Locations
Mid level
Remote
4 Locations
Mid level
The Executive Assistant and Operations VA supports leadership and operations by managing outreach, scheduling, finance prep, and daily organization to ensure smooth workflows.
The summary above was generated by AI
Executive Assistant and Operations VA

About SLS

Shadow Light Studios accelerates brands, creators, and entrepreneurs with a high-performance content engine built for the scroll. We specialize in viral short-form, disruptive visual design, and full-stack production that drives awareness, trust, and revenue.

We’ve delivered for culture-defining brands including Beats by Dre, Apple Music, Monster, Samsung, X Games, JuneShine, Poppi, Jay Shetty, and Machine Gun Kelly.

Recent wins:

  • Scaled Nectar from $2M → $5M in 12 months
  • Grew Johnny Chang to 1M followers in under 8 months
  • Drove 105M+ organic views for Lisa Stelly & Fancy Sprinkles
  • Produced 79M+ paid ad views for Golden Goose

The Role

We’re looking for a proactive Executive Assistant and Operations VA to be the right hand to operations and leadership. This role removes friction across sales, production, and finance, keeping pods moving fast and leadership focused. You’ll handle outreach, scheduling, finance prep, candidate coordination, and day-to-day organization to keep everything running smoothly.

What You’ll Do

  • Run podcast and partner outreach using trackers and templates
  • Own daily PodSync logistics: agendas, notes, and action item capture
  • Maintain editor capacity dashboards and send clear daily snapshots
  • Prepare finance categorization in QuickBooks with a clean monthly checklist
  • Draft and send team notices; maintain communication templates
  • Manage hiring admin: job posts, challenges, Loom submissions, and interviews
  • Keep ClickUp organized with accurate owners, dates, and statuses
  • Record Looms for repeatable processes and maintain an SOP index

What You Bring

  • 3+ years of EA or VA experience supporting an operations lead or founder
  • Strong English writing and professional tone
  • Detail-oriented with confidence in Google Sheets and ClickUp
  • Familiarity with QuickBooks basics and meeting operations
  • Comfortable recording Looms and following SOPs
  • Availability during Americas working hours with reliable internet
  • Experience working within ClickUp
  • Agency or content production background
  • QuickBooks Online month-close prep experience
  • Understanding of video production pipelines (short and long form)

Key Outcomes

  • Outreach and follow-ups run independently without leadership intervention
  • Daily PodSync and same-day action items captured consistently
  • Editor dashboards reflect real-time status and help balance capacity
  • Finance prep accurate and review-ready with minimal rework
  • All-team notices are clear, timely, and professional
  • ClickUp hygiene maintained with no missing owners or overdue tasks

Location & Schedule

  • Remote 
  • Full-time with strong overlap to CST (Must work in US Time Zone)

Top Skills

Clickup
Google Sheets
Quickbooks Online

Similar Jobs

4 Hours Ago
Remote or Hybrid
India
Mid level
Mid level
Security • Cybersecurity
The Technical Account Manager will engage clients to ensure product adoption, provide technical guidance, resolve challenges, and collaborate cross-functionally to enhance customer satisfaction and product usage metrics.
Top Skills: Check PointCiscoCloud SecurityFirewall ManagementFortinetJuniperNetwork SecurityPalo Alto NetworksSecurity Policy Automation
4 Hours Ago
Remote
India
Mid level
Mid level
Artificial Intelligence • Consumer Web • Edtech • HR Tech • Information Technology • Software • Conversational AI
The Sr Data Analyst will analyze large datasets, develop dashboards, deliver insights, and support decision-making to improve business processes.
Top Skills: ExcelPower BIPythonRSQLTableau
4 Hours Ago
Easy Apply
Remote
India
Easy Apply
Senior level
Senior level
Artificial Intelligence • Fintech • Hardware • Information Technology • Sales • Software • Transportation
The Software Engineer - Machine Learning will develop and improve machine learning systems for fleet safety, optimize algorithms for performance, and collaborate with cross-functional teams.
Top Skills: AWSC++Ci/CdDockerEc2KubernetesLambdaPythonRdsS3SagemakerTerraform

What you need to know about the Pune Tech Scene

Once a far-out concept, AI is now a tangible force reshaping industries and economies worldwide. While its adoption will automate some roles, AI has created more jobs than it has displaced, with an expected 97 million new roles to be created in the coming years. This is especially true in cities like Pune, which is emerging as a hub for companies eager to leverage this technology to develop solutions that simplify and improve lives in sectors such as education, healthcare, finance, e-commerce and more.

Sign up now Access later

Create Free Account

Please log in or sign up to report this job.

Create Free Account