Location: Pune, India
Experience: 4–7 Years
Employment Type: Full-Time
About the Role
We are looking for a highly organized, proactive, and business-oriented Executive Assistant to support the CEO in managing strategic priorities, business operations, stakeholder communication, and executive administration. The ideal candidate should possess strong analytical abilities, excellent communication skills, and the ability to work effectively across multiple functions while maintaining confidentiality and professionalism.
Manage the CEO's calendar, meetings, appointments, travel schedules, and priorities.
Coordinate internal and external communications, including emails, stakeholder interactions, and follow-ups.
Prepare meeting agendas, minutes of meetings (MoMs), presentations, reports, and executive summaries.
Track strategic initiatives, action items, and cross-functional projects to ensure timely completion.
Consolidate MIS reports, monitor key business metrics, and prepare leadership dashboards.
Support business planning, operational reviews, market research, and data-driven decision-making.
Collaborate with Sales, HR, Finance, Delivery, and Marketing teams to drive organizational objectives.
Handle confidential information with a high level of discretion and professionalism.
Support governance, compliance, and administrative activities for the CEO's Office.
Follow up with internal and external stakeholders to ensure execution of key deliverables.
Requirements
Required Skills & Qualifications
Excellent verbal and written communication skills.
Strong proficiency in AI productivity tools, MS Excel, PowerPoint, and business reporting.
Strong business acumen and analytical mindset.
Ability to prepare presentations, dashboards, and management reports.
Effective stakeholder management and follow-up skills.
Strong organizational, multitasking, and time-management abilities.
High level of confidentiality, professionalism, and attention to detail.
Ability to work independently in a fast-paced environment.
3–7 years of experience as an Executive Assistant, Executive Coordinator, Chief of Staff Associate, CEO's Office Executive, Business Operations Executive, or a similar role supporting senior leadership.
Experience in stakeholder management, executive support, business reporting, and cross-functional coordination.
Exposure to project tracking, MIS reporting, and business operations will be an added advantage.
Bachelor's degree in Business Administration, Management, Commerce, Engineering, or a related field.
MBA is a plus but not mandatory.
Strong ownership mindset and execution capability.
Ability to anticipate needs and proactively solve problems.
Excellent coordination and follow-through skills.
Comfort working directly with senior leadership and managing multiple priorities simultaneously.
