Position Overview:
The Senior Executive Assistant will act as a trusted partner to the Co-Founder & CTO, providing high-level administrative, operational, and organizational support. This role focuses on calendar management, stakeholder communication, meeting coordination, and content-related tasks, ensuring the CTO’s schedule and priorities align seamlessly with business goals.
Key Roles & Responsibilities:
- Manage the CTO’s calendar, appointments, and travel arrangements, ensuring efficient time utilization.
- Organize and prioritize meetings, including scheduling, preparing agendas, and sharing minutes of meetings (MOM).
- Ensure follow-ups on key action items discussed during meetings.
- Coordinate and act as a point of contact with internal and external stakeholders to maintain seamless communication.
- Assist the CTO with strategic planning, department structuring, and process optimization.
- Assist in creating, editing, and publishing thought leadership content, including blogs, articles, and white papers.
- Oversee the management of key documentation, contracts, and confidential information.
- Collaborate with HR-TA to facilitate hiring and senior-level recruitment initiatives.
- Collaborate with product and marketing teams to ensure timely content releases.
- Identify and implement process improvements to boost operational efficiency.
- Research industry trends and contribute insights to support content development.
- Draft, review, and edit emails, reports, presentations, and other communication on behalf of the CTO.
- Prepare comprehensive briefing materials for meetings and events.
Key Skills:
Stakeholder Management, Executive Calendar & Meeting Management, Team & Talent Coordination, General Administration, Organizational Support, Executive Communications
Qualifications:
- Bachelor’s degree or higher.
- 6+ years of experience as an Executive Assistant, preferably in the tech/SaaS industry.
- Proven experience in calendar management, meeting coordination, and stakeholder engagement.
- Strong organizational and multitasking skills.
- Expertise in Google Workspace, Notion, Slack, and content management systems (CMS).
- High levels of professionalism, discretion, and emotional intelligence.
What working at SMS Magic Offers?
At SMS Magic, people growth is parallel to company’s growth and our work culture supports our commitment to creating a world class CRM messaging company. Our work culture is built on high-performance teaming - where everyone can achieve their potential and contribute to building a better working world for our people and our clients.
We offer a sense of balance, we want our people to be active, healthy, and happy, not just in their jobs but in their lives outside of work. Our competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, we do our best to make your time with us a rewarding learning experience that helps you grow as an individual.
Plus, we offer
- The freedom and flexibility to handle your role in a way that’s right for you
- Gain exposure to a dynamic and growing global business environment
- Exposure to innovative and cutting-edge technology and tools
- Scope to showcase one’s analytical capabilities and make high impact contributions to Business teams
Whenever you join, however long you stay, the exceptional SMS Magic experience lasts a lifetime. Recognized as an industry leader, we continually strive to be a great place to work and with a commitment to hiring and developing the most passionate people, we’ll make our ambition to be the “World’s best Messaging Partner” a reality.
About SMS Magic: Founded over 15 years, we’ve become a trusted messaging leader for businesses around the world. We work with global customers across many industries including contact centers, financial services, higher education, retail, staffing, wellness and more. Our customers range from small and mid-size businesses to large global enterprises.
Our commitment to every customer is, “We will deliver the most advanced, simple-to-use messaging platform available, so you can focus on the personal touch that sets you apart from your competition”.
If you can confidently demonstrate that you meet the criteria mentioned above, please contact us as soon as possible.
SMS Magic is committed to inclusiveness, fairness, and accessibility. We encourage all qualified candidates to apply.
Read more about us at: www.sms-magic.com
SMS-Magic Pune, Mahārāshtra, IND Office
University Circle, Shivaji Nagar, Pune, Maharashtra , India, 411016
