The Executive Assistant provides administrative support to the HR Department, managing schedules, communications, travel logistics, and document organization.
Job Title: Executive Assistant (Female candidates only)
Location: Mahape MIDC, Navi Mumbai
Salary: ₹25,000 – ₹35,000
Experience: 1-3 years
Qualification: Any graduate / Post graduate
Department: HR
The Executive Assistant plays a pivotal role in supporting the smooth operation of the HR Department, providing high-level administrative and organizational support to senior leadership.
Responsibilities:
- Manage and optimize executive calendars, including scheduling meetings, appointments, and travel.
- Serve as the primary liaison for internal and external stakeholders, filtering and prioritising communications.
- Plan, coordinate, and facilitate executive meetings, including agenda preparation, minute-taking, and follow-up on action items.
- Arrange domestic and international travel logistics, including flights, accommodation, and ground transportation.
- Maintain accurate and organized digital and physical filing systems for quick access to critical documents.
- Process and reconcile executive expense reports with strict adherence to company policies and compliance standards.
- Provide administrative and project support for special initiatives, including research, data compilation, and report preparation.
- Uphold the highest standards of confidentiality when handling sensitive information.
- Accompany the Managing Director on business trips as required to support operations and engagements.
Requirements
Requirements:
- Any graduate or postgraduate qualification.
- 1–3 years of relevant experience in an executive support or administrative role.
- Proficiency in computer applications, MIS tools, and dashboard reporting.
- Strong organizational and project management skills with the ability to prioritise and manage multiple tasks.
- Excellent written and verbal communication skills.
- Demonstrated problem-solving abilities and a proactive approach to challenges.
- Skilled in calendar management, travel coordination, and expense processing.
- Team-oriented mindset with strong coordination and interpersonal skills.
- Result-driven with a positive attitude and professional demeanour.
To apply share your resume at [email protected]
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