Provides executive support to the Managing Director by managing calendars, meetings, travel, correspondence, reports, confidential records, follow-ups, and office administration. Coordinates with departments, clients, vendors, government authorities, and senior executives; supports strategic planning, decision-making, events, board meetings, and corporate communications.
Key Responsibilities
RequirementsRequired Skills & Competencies
- Manage and maintain the MD’s calendar, appointments, meetings, and travel schedules.
- Coordinate internal and external meetings, prepare agendas, and record minutes of meetings.
- Screen calls, emails, and correspondence; prioritize and respond where appropriate.
- Prepare reports, presentations, business documents, and MIS reports for management review.
- Follow up with departments for updates, action items, and project deadlines.
- Handle confidential documents and maintain data integrity with professionalism.
- Organize business travel arrangements, accommodation, and itineraries.
- Assist in strategic planning, business coordination, and executive decision support.
- Liaise with clients, vendors, government authorities, and senior executives.
- Monitor office administration activities related to the MD’s office.
- Maintain records, files, contracts, and important business documentation.
- Support event management, board meetings, and corporate communication activities
RequirementsRequired Skills & Competencies
- Excellent verbal and written communication skills
- Strong organizational and multitasking abilities
- High level of discretion and confidentiality
- Proficiency in MS Office (Excel, Word, PowerPoint, Outlook)
- Strong follow-up and coordination skills
- Ability to work under pressure and meet deadlines
- Professional personality and interpersonal skills
Total Experience : 2-3 Years
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What you need to know about the Pune Tech Scene
Once a far-out concept, AI is now a tangible force reshaping industries and economies worldwide. While its adoption will automate some roles, AI has created more jobs than it has displaced, with an expected 97 million new roles to be created in the coming years. This is especially true in cities like Pune, which is emerging as a hub for companies eager to leverage this technology to develop solutions that simplify and improve lives in sectors such as education, healthcare, finance, e-commerce and more.
