Executive Assistant - SEO & Marketing

Join Veta Virtual as an Executive Assistant!

Are you highly organized, detail-oriented, and passionate about supporting digital marketing initiatives? Veta Virtual is hiring! Work remotely to assist in SEO and marketing operations, ensuring seamless execution and efficiency for our growing team.

About Us:

At Veta Virtual, we provide tailored business support across industries like digital marketing, financial consulting, and healthcare. Since 2021, our people-first approach has built strong client relationships and driven excellence. Join our mission-driven team and be part of our growth!

Your Role:

As an Executive Assistant – SEO & Marketing, you’ll play a critical role in supporting digital marketing and operational functions for a dynamic marketing agency. Your responsibilities include:

• Monthly Reporting: Prepare accurate and professional reports through diligent note-taking, data integration, and spell-checking.
• Onboarding Support: Set up Slack channels, Asana projects, and duplicate essential documents for seamless onboarding.
• Task & Project Management: Manage Asana tasks and projects based on incoming emails and priorities.
• Phone.com System Maintenance: Oversee system updates, add personnel, and adjust holiday schedules for seamless operations.
• Lead Tracking & Sales Data Management: Record lead sources and input data into sales spreadsheets for informed decision-making.
• Platform Audits: Conduct audits on platforms like Bright Local, exclusivity trackers, and GBP Manager to maintain compliance and efficiency.
• Vacation Schedule Coordination: Schedule reminders, track team availability, and communicate time-off plans.
• Client Relationship Management: Maintain client records, track new clients and cancellations, and update sales formulas.
• Website Enhancement: Improve the company’s online presence by formatting blogs, ensuring consistency in style and tone, and overseeing minor website updates.
• Onsite Work: Lead onsite work on websites with fully templated tasks, no writing required—leveraging ChatGPT and spell/grammar checkers (full training provided).
• Inbox & Calendar Management: Monitor executive emails, manage bookings, and create tasks in Slack and Asana.

What You’ll Need:

• 2+ years of administrative or marketing support experience.
• Strong organizational and multitasking skills to handle multiple priorities efficiently.
• Excellent written and verbal communication skills to ensure accuracy and professionalism.
• Familiarity with tools like Harvest, Asana, and Canva (or a willingness to learn new systems).
• High attention to detail and accuracy in data entry and reporting.
• Ability to work independently in a remote setting while maintaining strong collaboration with the team.
• Experience in digital marketing or SEO is a plus.

What We Offer:

• Competitive Salary: $1,000–$1,100 USD per month, depending on experience.
• Flexible Work Environment: Fully remote role with an 8-hour shift (Monday–Friday, 9:00 AM–6:00 PM EST).
• Paid Time Off: 3 weeks of PTO plus US holidays to promote work-life balance, per year.
• Growth Opportunities: Develop your skills in a supportive, collaborative team environment.

Our Values:

• Growth Mindset: Turning challenges into opportunities.
• Fearless Integrity: Acting with honesty and transparency.
• Execution Excellence: Striving for the highest quality.
• Compassionate Connection: Building meaningful relationships.
• Reliability and Trust: Being dependable and responsible.

Ready to Make an Impact?

Apply today to join our growth-focused, mission-driven team at Veta Virtual. We’ll review your application and respond within 1–3 business days.