Support senior leadership with complex calendar and travel management, communications, project tracking, and strategic execution. Act as a proactive partner, draft correspondence, coordinate stakeholders, and drive follow-ups to ensure deadlines and leadership priorities are met.
LearnTastic is a fast-growing online education platform providing accredited continuing-education and compliance courses for professionals across industries-from healthcare and construction to HR and education. With more than 1,000 courses and over a million learners served, LearnTastic is redefining accessible, self-paced learning. Our mission is to make professional development simple, engaging, and impactful-anytime, anywhere.As part of our dynamic team, you’ll help shape the learning experiences that empower individuals and organizations nationwide. At LearnTastic, great design isn’t just about usability-it’s about transforming how people learn and grow.We are looking for a highly organized, proactive, and sharp Executive Assistant to support senior leadership. This role goes beyond traditional admin work - you will act as a strategic partner, helping drive priorities, manage operations, and ensure smooth day-to-day execution.
Key Responsibilities1. Calendar & Scheduling Management
Key Responsibilities1. Calendar & Scheduling Management
- Manage complex calendars across multiple time zones
- Prioritize meetings based on business impact
- Coordinate internal and external stakeholders
- End-to-end travel planning (domestic & international)
- Manage itineraries, bookings, visas, and last-minute changes
- Ensure seamless travel experience for leadership
- Draft, review, and manage emails and correspondence
- Follow up with internal teams and external partners
- Act as a gatekeeper and point of contact
- Track key initiatives and ensure deadlines are met
- Drive follow-ups and accountability across teams
- Support execution of strategic projects
- Assist leadership in prioritization and decision-making
- Prepare summaries, notes, and action plans
- Anticipate needs and proactively solve problems
- Fluent in spoken and written English
- 3–6+ years experience as an Executive Assistant or similar role
- Strong experience in:
- Calendar management
- Travel coordination
- Project tracking
- Excellent organizational and multitasking skills
- High attention to detail and responsiveness
- Comfortable working in a fast-paced, dynamic environment
- Experience supporting founders or senior executives
- Familiarity with tools like Google Workspace, Notion, Slack, CRM tools
- Experience working in remote or global teams
- Highly proactive and ownership-driven
- Strong problem-solving mindset
- Ability to think ahead and stay two steps ahead of leadership
- Someone who can execute and drive outcomes, not just manage tasks
Similar Jobs
.jpg)
Fintech • Analytics
Provide proactive administrative and organizational support to up to three global senior leaders. Responsibilities include complex diary and meeting management, communications, stakeholder coordination, event and travel planning, expense processing, compliance record maintenance, and executive support during high-risk travel. The role also requires confidentiality, resilience, strong organization, collaboration in a multicultural matrixed environment, proficiency with Microsoft tools, and continuous process improvement.
Top Skills:
Microsoft AiMicrosoft Applications
Artificial Intelligence • Marketing Tech • Software • Business Intelligence
Support the CEO by strategically managing calendars, prioritizing communications, protecting focus time, coordinating domestic and occasional international travel, handling confidential matters, and organizing offsites and customer visits. The role also includes life administration, process automation, and occasional cross-functional projects involving vendors, recruiting, HR, and operations. Success requires strong judgment, written communication, discretion, urgency, and comfort working in a fast-moving startup environment.
Top Skills:
Google WorkspaceSlack
Greentech • Social Impact
Provides direct administrative support to one or more directors, including calendar management, travel arrangements, correspondence, expense processing, meeting logistics, reporting, and communications. Coordinates activities across teams, manages deadlines, improves administrative processes, supports training, and communicates with staff, donors, vendors, and business partners. The role requires strong organization, writing, collaboration, data interpretation, and flexibility to travel and work extended hours when needed.
What you need to know about the Pune Tech Scene
Once a far-out concept, AI is now a tangible force reshaping industries and economies worldwide. While its adoption will automate some roles, AI has created more jobs than it has displaced, with an expected 97 million new roles to be created in the coming years. This is especially true in cities like Pune, which is emerging as a hub for companies eager to leverage this technology to develop solutions that simplify and improve lives in sectors such as education, healthcare, finance, e-commerce and more.
