Supports the founder through calendar and travel management, email and document drafting, meeting preparation, action-item follow-up, stakeholder liaison, hospitality coordination, project tracking, budgeting, expense monitoring, and administrative support. Maintains the founder’s commitments and helps coordinate review meetings and projects while handling confidential information.
- Email and document drafting – Draft emails and concept documents on behalf of the founder.
- Maintain founder’s calendar – Handle meeting requests
(internal and external), schedule meetings with stakeholder.
- Meetings – Prepare and maintain Agenda, Minutes of Meeting and follow up of action taken reports.
- Handle founder’s ever changing travel plans and arrangements, including tickets, cab, hotel, food etc and related reimbursements.
- Maintain a comprehensive To do list of the founder and stay on
top of commitments made by the founder, alter on approaching timelines and help
prepare for them.
- Maintaining relationships and liaison with key stakeholders
(including board members, advisors, key customers etc) – guest and hospitality
handling, gifting, seasonal greetings, regular updates etc.
- Ensuring review meetings frequently happen with teams – scheduling and follow up of
action points.
- Play the role of Defector project management office for the
founder including planning, Gantt
chart and report maintenance.
- Create and maintain budgets, track expenses, and the founder’s bank account.
- Handle other administrative tasks as may be required.
Requirements
- 0 to 3 years of experience.
- Excellent written and verbal communication skills.
- Strong time-management skills and an ability to organize and coordinate multiple
concurrent projects.
- Proficiency with office productivity tools and an aptitude for learning new software and systems.
- Flexible team player, willing to adapt to changes and unafraid of challenges.
- Ability to maintain confidentiality of information related to the founder, company and its employees.
- Willingness to travel for work will be an added advantage but not a prerequisite.
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What you need to know about the Pune Tech Scene
Once a far-out concept, AI is now a tangible force reshaping industries and economies worldwide. While its adoption will automate some roles, AI has created more jobs than it has displaced, with an expected 97 million new roles to be created in the coming years. This is especially true in cities like Pune, which is emerging as a hub for companies eager to leverage this technology to develop solutions that simplify and improve lives in sectors such as education, healthcare, finance, e-commerce and more.
