The Executive Assistant provides high-level administrative support, manages calendars, coordinates travel and meetings, and handles communications and documentation for the Cluster Head.
About the Role:
The Executive Assistant provides high-level administrative and operational support to the Entertainment2 Cluster Head in a fast-paced, high-pressure environment. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities, including calendar coordination, claims handling, and office administration. The individual will act as a key point of contact between internal teams, external stakeholders, and leadership.
Key Responsibilities:
- Manage and maintain Cluster head’s calendar, including scheduling meetings, appointments, and travel plans
- Coordinate meetings end-to-end, including scheduling, logistics, venue booking, and resource arrangement
- Follow up on meetings, track action items, and ensure timely closure
- Handle claims processing, documentation, and follow-ups with accuracy and confidentiality
- Draft, review, and manage correspondence, reports, presentations, and internal documentation
- Arrange domestic and international travel (flights, accommodation, visas if applicable), prepare itineraries, and manage travel documentation
- Maintain systematic filing (physical and digital) of correspondence and records
- Manage vendor relationships, including coordination, negotiation support, and timely payments
- Act as a liaison between internal and external stakeholders
- Screen calls, emails, and requests, ensuring prioritization and timely responses
- Maintain confidentiality of sensitive information and documents
- Support in organizing internal events, leadership meetings, and offsites, if any
- Ensure adherence to timelines, processes, and organizational policies
Qualifications, Knowledge & Skills:
- Proficiency in MS Office Suite: Word, Excel, and PowerPoint
- Strong knowledge of office management systems and procedures
- Excellent written and verbal communication skills in English
- Strong organizational and time management abilities
- Ability to prepare reports, presentations, and business correspondence
Personal Attributes:
- Highly organized and detail-oriented
- Strong interpersonal and communication skills
- Ability to interact confidently with senior management and external stakeholders
- Adaptable and flexible in handling multiple stakeholders and changing priorities
- Customer-focused mindset
- Strong multitasking and prioritization ability
- High level of integrity and confidentiality
- Confident, resilient, and calm under pressure
- Proactive and self-driven
- Collaborative team player
About Us
Perched firmly at the nucleus of spellbinding content and innovative technology, JioStar is a leading global media & entertainment company that is reimagining the way audiences consume entertainment and sports. Its television network and streaming service together reach more than 750 million viewers every week, igniting the dreams and aspirations of hundreds of million people across geographies.
JioStar is an equal opportunity employer. The company values diversity and its mission is to create a workplace where everyone can bring their authentic selves to work. The company ensures that the work environment is free from any discrimination against persons with disabilities, gender, gender identity and any other characteristics or status that is legally protected.
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