Manage end-to-end accounts payable tasks including PO and non-PO invoice processing, vendor communication, month-end AP activities, GRIR reconciliation, aged balance analysis, and reporting. Support P2P process improvements, ensure SOX/compliance adherence, participate in audits, and collaborate with procurement, finance, and stakeholders. Provide helpdesk support and continuously pursue process standardization and personal development.
Responsibilities:
- Take ownership of assigned accounts payable tasks, ensuring accuracy, timeliness, and compliance.
- Invoice Processing: Review, validate, and process purchase order (PO)-based invoices by matching them with corresponding purchase orders and goods receipts.
- Non-PO Invoices Management: Handle non-PO invoices by verifying necessary approvals and coding them to appropriate accounts.
- Collaboration: Work with procurement, finance, and other business teams to resolve aged disputes.
- Vendor Communication: Maintain communication with vendors regarding the status of invoices, payments, and any queries.
- Stakeholder Partnership: Collaborate with internal stakeholders to facilitate smooth processing and approval of invoices.
- Month-End Activities: Ensure that all assigned month-end accounts payable activities and discrepancies are resolved within the set timelines.
- P2P Process Management:
- Ensure smooth operation of the procure-to-pay process by coordinating with internal stakeholders for timely approvals, processing and resolution of disputes.
- Maintain up-to-date knowledge of P2P best practices and continuously seek opportunities for process improvement.
- Expand responsibilities beyond invoice processing, including Helpdesk support, GRIR reconciliation, aged balance analysis, and reporting.
- Compliance: Maintain compliance with internal controls and audit requirements, adhering to established policies and procedures.
- Record Maintenance: Keep accurate records for audit and compliance purposes.
- Continuous Improvement: Focus on improving process design by simplifying and standardizing processes while enhancing quality and minimizing costs.
- Audit Participation: Engage in internal and external audits and support where needed.
- Reporting: Report and resolve any issues relating to non-compliance.
- Learning and Development: Continuously seek opportunities for personal and professional development by participating in training sessions and workshops related to accounts payable and P2P processes.
Responsibilities
Key Skills
- Proficiency in SAP with strong understanding of accounts payable workflows.
- Experience in large multinational environments, preferably in manufacturing.
- Strong conflict management and communication skills.
- Process-oriented mindset with excellent problem-solving abilities.
- Knowledge of compliance frameworks (e.g., SOX) and process improvement methodologies (e.g., Six Sigma).
Attention to detail, time management, and adaptability
QualificationsExperience / Qualifications:
- Experience Level: 3–5 years in accounts payable or accounting, with solid grasp of accounting concepts and procedures.
- Educational Background: Bachelor’s degree in Accounting, Finance, or Business Administration (or equivalent experience).
- P2P Knowledge: Strong understanding of the procure-to-pay process within a large manufacturing setting.
- Technical Skills: Proficiency in Microsoft Office and SAP.
- Shift Work: Willingness to work in shifts.
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