Department:
Parks Recreation and Natural ResourcesStart Here. Grow Here. Stay Here.
Join Sarasota County's Parks, Recreation and Natural Resources (PRNR) Team as a Procurement and Contracts Coordinator and help support the business operations of the PRNR Department. In this role, you will partner and assist with business operations activities while developing the knowledge, skills, and abilities necessary to support critical departmental functions. This is a great opportunity to build knowledge and hands-on experience in core business functions through training and cross-functional support. Apply today to make a difference in the community!About the PositionIn this role, you will...
Procurement and Contract Administration Support
Assist with, and progressively assume responsibility for, procurement activities, including solicitations, purchasing, contract documents, and vendor communication.
Support the preparation, review, and routing of procurement and contract-related documents.
Maintain procurement and contract files, records, insurance certificates, and supporting documentation.
Assist with monitoring contract milestones, deliverables, renewals, amendments, and compliance requirements.
Coordinate meetings, schedule, document routing, approvals, and logistical activities associated with procurement and contract administration processes. Learns County procurement policies, procedures, and contract administration requirements.
Assist with preparation of Board agenda materials, supporting documentation, correspondence, and reports related to procurement and contract activities.
Financial and Administrative Coordination
Serve as Purchasing Card (P-Card) Account Coordinator for PRNR, reviewing transactions and preparing monthly reconciliation packets for the Clerk's Office.
Coordinate with vendors and contractors to ensure compliance and resolve issues related to insurance, maintenance, deliveries, billing, contracts, and quotations.
Assist with procurement activities, including preparation of requests for proposals (RFPs), contract administration, performance monitoring, and issue resolution.
Prepare and processes required financial and administrative forms in accordance with Procurement and Clerk's Office policies and procedures, including hospitality and deposit documentation.
Assist with tracking expenditures, purchase orders, encumbrances, invoices, contract compliance requirements, and budget-related information; maintain related records and tracking systems.
Assist with monitoring operating funds, budget-related transactions, and financial records; identify discrepancies and coordinate resolution with appropriate staff.
Support financial reporting through the preparation of analyses, reconciliations, reports, documentation, and other supporting materials.
Coordinate with departmental staff to ensure the timely completion of financial, procurement, and administrative processes.
Prepare and maintain Smartsheet’s spreadsheets, financial tracking tools, reports, and supporting documentation for management review and decision-making.
Coordinate administrative approvals, records management, document retention activities, and document routing processes in accordance with County policies and procedures.
Business Operations and Process Support
Assist with development and maintenance of operational procedures, process documentation, templates, training materials, and workflow tracking tools.
Support departmental business systems, reporting tools, workflow automation solutions, and other technology resources used to improve business operations.
Assist with data collection, analysis, reporting, and maintenance of operational tracking systems to support management review and decision-making.
Research and compile information from multiple sources to support operational analysis, business process improvements, and management decision-making.
Participate in operational improvement initiatives, project teams, and special assignments involving process improvements, workflow efficiencies, and implementation of new business practices.
Support implementation, testing, and documentation of new processes, technologies, procedures, and business practices.
Cross-Training and Succession Planning
Participate in structured cross-training and mentorship activities to develop proficiency in procurement, contract administration, financial coordination, business operations, and other departmental functions.
Develop working knowledge of County policies, procedures, systems, and business practices to support operational continuity and succession planning efforts.
Assist in preserving institutional knowledge through development and maintenance of procedures, templates, records, and operational documentation.
Develops proficiency in preparing reports, business correspondence, Board-related materials, and administrative documentation supporting departmental operations.
Work Hours:
Full-Time, 40 hours per week.
Typical Schedule: Monday - Friday, 08:00 a.m. to 05:00 p.m.
As a reminder, all county employees are considered essential and must be prepared to protect and support the community and its citizens. Each employee, without exception, will have a duty assignment and be required to work during a disaster or declared emergency.
Minimum Qualifications:
A Bachelor's Degree in Public Administration, Business Administration, Finance, Accounting, Management, Organizational Leadership, or a related field AND one (1) year of professional experience related to the position.
-OR- An Associate's Degree from an accredited college or university AND three (3) years of job-related experience may be considered.
-OR- An equivalent combination of education and experience may substitute on a year-for-year basis.
Preferred Qualifications:
Experience supporting procurement, contract administration, budgeting, finance, or administrative operations.
Certified Parks and Recreation Professional certification (CPRP) by the National Parks and Recreation Association.
Experience working in a public sector or local government environment.
Proficient in Microsoft Excel, SharePoint, Smartsheet, Recreation Software, or similar business applications.
Expertise in preparing reports, tracking data, and maintaining records.
Prior experience coordinating projects, workflows, or process improvement initiatives.
Starting Pay: $58,947.20
Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).
If you are selected to join our team, please click on this link to review the Required First Day Documents. You will need to present the following items on your first day:
1. I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
- If your position requires a Florida Driver’s License, this must be one of your documents. (Your Florida Driver’s License can serve as one of your documents listed in link above – List B Documents.)
2. U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above – List C Documents.)
Benefits:
- Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more! Choose one of three great medical plans, including one with a $0 premium option, with completed preventative visits!
- For more information about employee benefits, please click this link or visit SCGov.net for additional information.
- Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations.
- Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)
A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team.
We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different.
Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally.
A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353.
Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords: ADA Compliance).
Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.
