The Procurement Expeditor manages Order Confirmation processing, validates Order Confirmations against Purchase Orders, coordinates with suppliers and buyers, and analyzes workflows for improvements.
We are seeking a highly motivated and detail oriented Procurement Expeditor to join our SSC PROC OPS (Procurement Operations) team.
In this pivotal role, you will act as the operational link between SSC and DEME HQ P&L Machinery, Equipment and Services team, ensuring accurate, timely, and well governed processing of supplier purchase Order Confirmations (OCs).You will be responsible for the end to end administration, validation, and coordination of Order Confirmations (OC) with Suppliers within Ivalua, supporting buyers by handling operational workload and ensuring data integrity for procurement visibility and reporting.Your responsibilities
In this pivotal role, you will act as the operational link between SSC and DEME HQ P&L Machinery, Equipment and Services team, ensuring accurate, timely, and well governed processing of supplier purchase Order Confirmations (OCs).You will be responsible for the end to end administration, validation, and coordination of Order Confirmations (OC) with Suppliers within Ivalua, supporting buyers by handling operational workload and ensuring data integrity for procurement visibility and reporting.Your responsibilities
- Order Confirmation Processing: Perform end‑to‑end processing of supplier Purchase Order Confirmations, including intake, validation, registration, and status updates in Ivalua.
- OC Validation & Accuracy: Validate Order Confirmation details against Purchase Orders, including supplier entity, delivery dates, quantities, prices, payment terms, and freight/transport charges.
- Deviation Handling: Identify, document, and classify deviations from Purchase Orders and create structured tasks for Buyers to take commercial decisions.
- Supplier Follow‑up: Proactively follow up with suppliers for missing or incomplete Order Confirmations based on agreed operational timelines.
- Buyer Coordination: Act as the first‑line operational support for Buyers by managing OC‑related tasks, follow‑ups, and status tracking.
- Operational Reporting: Maintain trackers and dashboards (Power BI / Excel) to monitor OC coverage, aging, deviations, and SLA adherence.
- Process Optimization: Continuously analyze OC handling workflows to identify opportunities for efficiency, standardization, and improved governance.
- Documentation & Knowledge Management: Maintain and enhance Standard Operating Procedures (SOPs) related to Order Confirmation processing to ensure consistent SSC operations.
- Education: Bachelor's degree in Procurement, finance Supply chain or a related field.
- Experience: 1–5 years of experience in Purchasing Coordinator, Procurement operations, Purchase order administration, Supply chain Management, or an administrative role related to procurement.
- Technical ERP Proficiency: Direct experience with Ivalua or any other Procurement Software is highly preferred.
- Analytical Mindset: Strong problem‑solving skills with the ability to analyze Purchase Orders, Order Confirmations, and deviations logically and accurately.
- Communication: Strong interpersonal and written communication skills to coordinate effectively between SSC, Buyers, and Suppliers.
- Technical Skills: Proficiency in MS Office Suite.
- Mindset: A proactive approach to problem-solving and a degree of "operational ownership" of assigned processes and data.
- Self-Management: Ability to work independently and as a team in a fast-paced environment while maintaining high attention to detail and organized workflows.
- An extensive mobility program for a healthy work-life balance.
- A permanent training track which allows you to develop yourself personally and professionally.
- A stimulating, innovative workplace with numerous growth opportunities.
- A people-oriented environment with an interactive health program and a focus on employee wellbeing.
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