The Project Administrator reports to the Team Lead, Project Administrator. The Project Administrator is responsible for efficient and timely handling of project set-up, project updates, invoicing and project closing with a focus on minimizing WIP days to maximize cashflow in the business, always in line with the customer contract. The Project Administrator communicates with both internal and external clients in a timely, clear, concise, and professional manner on all relating topics. This role delivers services to different regions/ business units within Energy Systems.
Primary tasks of this role:
High proficiency in working with relevant systems performing project set-up, project updates, invoicing and project closing activities.
Ability to prioritize and deliver timely support requests.
Proactive, timely & accurate invoicing in line with contract to reduce WIP balances.
Collaborates and communicates regularly with the Project Controller and Project Manager on related items.
System related activities for assigned projects:
Project setup and Maintenance in TeamCenter (Including Agreement & Budget).
Project setup and Maintenance in Oracle Finance (Including Agreement & Budget).
Classifications; Task Creation and Maintenance; Bill Rate Addition and Maintenance; Project/Date revisions and closure; All other general Project setup and maintenance; QC of Project Setup for accurate transactional and general ledger processing and invoicing (Coordination with the PC and/or PM)
Draft Invoice Generation.
Transaction Control adjustments in Expenditure Inquiry (Time Transfers, Splits, Holds, Billable Flags, etc.), as directed by the Project Controller and/or Project Manager.
Works with the PC and/or the PM to resolve transactional errors in Oracle.
Event entry and processing related to invoicing, and Revenue Recognition.
Invoice Processing.
Invoice manual revisions to the formatted document, and attachments.
Invoice Distribution up to and including Client Portal Entry.
Credit Memo approval request, Oracle creation and processing.
- Flexible work arrangements for better work-life balance.
- Generous Paid Leaves (Annual, Sick, Compassionate, Local Public, Marriage, Maternity, Paternity, Medical leave).
- Medical benefits (Insurance and Annual Health Check-up).
- Pension and Insurance Policies (Group Term Life Insurance, Group Personal Accident Insurance, Travel Insurance).
- Training and Development Assistance (Training Sponsorship, On-The-Job Training, Training Programme).
- Additional Benefits (Long Service Awards, Mobile Phone Reimbursement).
- Company bonus/Profit share.
*Benefits may vary based on position, tenure/contract/grade level*
DNV is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without regard to gender, religion, race, national or ethnic origin, cultural background, social group, disability, sexual orientation, gender identity, marital status, age or political opinion. Diversity is fundamental to our culture and we invite you to be part of this diversity.
QualificationsPosition Qualifications:
Bachelor’s degree in Finance or a related field.
2–5 years of relevant experience in a project administration and/or billing role.
Strong written and verbal communication skills in English.
High level of accuracy with a strong attention to detail.
Data-savvy with a solid working knowledge of financial systems and tools.
Experience working with international stakeholders and the ability to collaborate effectively within a global, multicultural team.
Willingness to work a hybrid schedule during the 6:30 PM to 3:30 AM IST shift.
Personal Qualities:
Effective communicator with a pragmatic approach, strong relationship-building skills, and the ability to influence stakeholders.
Demonstrates cultural awareness and the ability to engage with individuals at all organizational levels.
Maintains a positive, proactive, and solution-oriented mindset.
Capable of executing tasks independently with minimal supervision.
Self-motivated, resilient, and able to perform well under pressure.
Consistently detail-oriented with a strong focus on accuracy.
Quick learner with high proficiency in adopting and working with new systems.
Reliable, dependable, and a clear, confident communicator.
