Project Manager - CEO Office

Job Title: Project Manager – CEO Office

About the Role:

We are seeking a highly independent, organized and strategic Project Manager – CEO Office to drive high-impact business initiatives and own cross-functional projects. This role requires a proactive and detail-oriented professional who can manage complex projects, collaborate with senior leadership, and ensure alignment with the company’s vision and goals.

The ideal candidate will have an execution-first attitude, strong project management expertise, excellent communication skills, and the ability to work in a fast-paced, technology-driven environment.

Key Responsibilities:

Project Management & Strategic Execution

• Formulate, own and drive strategic projects, ensuring timely & high-quality execution and alignment with business objectives.
• Collaborate with senior leadership and cross-functional teams to track, manage, and report project progress.
• Analyse data, prepare reports, and provide actionable insights for decision-making.
• Identify bottlenecks, risks, and dependencies, proactively resolve them and move things ahead.
• Navigate ambiguity and conflicting priorities with diplomacy, structured decision-making and minimal involvement of the CEO.

Stakeholder & Communication Management

• Act as a liaison between the CEO and senior leadership, ensuring smooth communication and project alignment.
• Institutionalize structured reporting cadences focusing on impact and value creation for each of the business units.
• Ensure follow-ups on key initiatives, tracking deliverables and deadlines with relevant teams.
• Represent the CEO in meetings when required, documenting key takeaways and action points, and summarize them for the CEO.
• Build trust and strong relationships across teams, ensuring alignment without direct authority.

Business Operations & Process Optimization

• Identify & drive implementation of process improvements and operational efficiencies across key business functions.
• Coordinate and support leadership meetings, business reviews, and strategy sessions.
• Implement tools, frameworks, and processes to drive operational excellence and efficiency.
• Ensure that all critical action items and strategic initiatives are tracked and executed on time.
• Assist in driving data-driven decision-making through research, competitive analysis, and insights.
• Drive a culture of continuous improvement, constantly striving for operational efficiency.

Calendar & Time Management

• Strategically manage the CEO’s calendar, prioritizing high-impact meetings and tasks.
• Schedule and coordinate internal and external meetings, ensuring optimal time utilization.
• Anticipate scheduling conflicts and proactively resolve them to maintain efficiency.
• Align meeting agendas with business priorities, ensuring productive discussions.

Key Competencies & Skills Required:

• Confidentiality - Maintain the highest level of confidentiality and discretion when handling sensitive business matters.
• Execution-First Attitude – Possess a sense of urgency and accountability & prioritize action over everything else.
• Self-Starter & Problem-Solving Mindset – Be proactive & possess the ability to work with less supervision. Ability to go deep into complex problems.
• Project Management Expertise – Ability to plan, execute, and monitor projects efficiently.
• Business Acumen – Understanding of IT product-based business operations and strategy.
• Strong Communication Skills – Ability to interact effectively with senior executives and cross-functional teams.
• Analytical & Data-Driven – Skilled in using data to drive strategic decisions and process improvements.
• Attention to Detail –Ability to switch context & handle multiple tasks with precision and accuracy.

Preferred Qualifications & Experience:

• 5+ years of experience in project management, business operations, or strategy roles.
• Experience in a tech or IT product-based company is preferred.
• Strong proficiency in project management tools (Asana, Trello, Jira, Monday.com, etc.).
• Expertise in Microsoft Office (Excel, PowerPoint, Word) and Google Suite.
• Experience working as a generalist with CEOs or senior leadership teams in a fast-paced environment.