Company Description:
As a leading global investment management firm, AB fosters diverse perspectives and embraces innovation to help our clients navigate the uncertainty of capital markets. Through high-quality research and diversified investment services, we serve institutions, individuals, and private wealth clients in major markets worldwide. Our ambition is simple: to be our clients’ most valued asset-`
Overview:
Alliance Bernstein is seeking an Administrative Assistant to support our investment professionals. The ideal candidate will have experience supporting senior investment professionals in a demanding and time-constrained environment. This role requires a resourceful individual capable of managing core administrative tasks efficiently, including calendar management, meeting coordination, travel arrangements, and prioritizing requests from multiple sources.
Responsibilities:
Provide proactive and high-quality administrative support by responding to daily inquiries and managing ongoing business needs.
Manage highly active meeting calendars, including scheduling, confirming, and facilitating meetings, and handling changes when priority issues arise. Regularly review calendars to anticipate needs.
Collaborate effectively team members and colleagues from other departments, frequently interacting with administrative assistants for senior management.
Gather, organize, and prepare materials for internal and external meetings.
Arrange travel (Domestic and International) for business meetings, conferences, etc.
Prepare and edit PowerPoint presentations and Excel documents,
Assist with project coordination, event planning, and survey creation/distribution.
Manage requests for reports, ensuring timely processing and distribution.
Quickly learn internal systems – intranet, shared working sites, expense reports, service requests, etc.
Qualifications:
3-5 years administrative support experience.
Proficiency in Microsoft Office: Outlook, PowerPoint, Excel, Word, OneNote.
Strong written and verbal communication skills.
High attention to detail.
Highly organized and strong time management skills.
Proactive team player with the ability to handle multiple tasks simultaneously.
Undergraduate degree
Preferred:
Financial Industry background
