Provide high-level executive support with initiative tracking, auditing, dashboard management, data analysis, and stakeholder coordination to drive leadership decision-making and accountability.
Job Title: Senior Executive Assistant
Experience:5+ Years
Role Overview
We are looking for a proactive and highly organized Executive Assistant with strong analytical, coordination, and project management skills. The ideal
candidate will have proven experience in tracking and auditing business
initiatives, driving action items, maintaining dashboards, and conducting data
analysis to support leadership in decision‑making. This role goes beyond
traditional EA responsibilities and requires a blend of operational excellence,
business understanding, and stakeholder management.
Key Responsibilities
1. Initiative Tracking & Governance
- Track
progress of all strategic initiatives, projects, KPIs, and action items driven by leadership.
- Ensure
business units meet deadlines, escalate delays, and drive accountability.
- Maintain
initiative trackers, matrices, and compliance logs.
2. Auditing & Operations Oversight
- Conduct
periodic audits of processes, deliverables, internal reports, and project
progress.
- Validate
data received from cross‑functional teams and ensure accuracy.
- Identify
gaps, highlight risks, and recommend corrective actions.
3. Dashboard Management & Reporting
- Create,
maintain, and update management dashboards on:
- Operational
KPIs
- Strategic
initiative progress
- Financial
and performance metrics
- Weekly/monthly
business reviews
- Prepare
MIS reports, executive summaries, and data-driven presentations for
leadership.
4. Data Analysis & Insights
- Analyze
data to identify trends, deviations, risks, and opportunities.
- Support
leadership in decision‑making through insights, projections, and scenario
analysis.
- Build
structured reports using Excel, Google Sheets, Power BI, or analytics
tools.
5. Communication & Stakeholder Management
- Draft
emails, communication briefs, and executive-level correspondence.
- Liaise
with internal teams, clients, and partners on behalf of leadership.
- Ensure
timely closures on commitments made by leadership across departments
Required Skills & Competencies
Technical Skills
- Strong
command over Excel/Google Sheets, dashboards, and analytical
reports.
- Experience
with Power BI/Tableau (preferred).
- Ability
to audit data, validate inputs, and prepare structured management reports.
- High
proficiency in PowerPoint for presentations.
- Familiarity
with project management tools (Asana, Monday.com, Trello, Jira, etc.).
Soft Skills
- Excellent
communication, interpersonal, and coordination abilities.
- Strong
analytical thinking and problem‑solving skills.
- High
level of ownership, confidentiality, and professionalism.
- Ability
to multitask and prioritize under pressure.
- Strong
follow‑up discipline and commitment to meeting deadlines.
Educational Background
- Bachelor’s
degree in Business Administration, Commerce, Management, or related field.
- MBA
or certification in analytics/project management is a plus.
Preferred Experience
- Minimum
5 years as an Executive Assistant, Project Coordinator, Business Analyst,
or similar role.
- Experience
working with senior leadership/CXO-level executives.
- Proven
track record of managing dashboards, audits, and initiative tracking.
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