Senior Payroll Specialist - US and Canada (Working hrs. - 4:30 PM to 1:30 AM IST)

Key Responsibilities

• Act as a senior subject-matter expert for US and Canada, ensuring accurate and compliant payroll delivery.
• Manage end-to-end payroll processes, including data validation, payroll calculations, statutory deductions, benefits coordination, and post-payroll reconciliation.
• Ensure compliance with US and Canada laws, tax regulations, social security requirements, and reporting obligations.
• Serve as the primary point of contact for payroll vendors and internal stakeholders for US and Canada.
• Review, validate, and approve payroll outputs from external providers, maintaining strong governance and audit readiness.
• Support onboarding, offboarding, and payroll-related employee queries with a high level of professionalism and responsiveness.
• Partner with HR, Finance, and Legal teams to ensure alignment on payroll processes, policies, and controls.
• Contribute to continuous improvement initiatives, including process optimization, documentation, and standardization across regions.
• Support payroll-related projects such as country expansions, vendor transitions, audits, and system enhancements.

Level, Scope & Growth Potential

• The role is positioned as a senior individual contributor, with ownership of US and Canada payroll operations, and potential exposure to additional countries over time.
• The role has strong visibility across regional and global stakeholders.

Required Qualifications & Experience

• 5+ years of progressive experience in payroll operations in an international or multi-country environment.
• Hands-on experience managing multi-state, multi-jurisdictional payrolls for US and Canada is mandatory.

• This position requires working a shift from 4:30 PM to 1:30 AM IST (7:00 AM to 3:00 PM EST) to align with U.S. business hours.

• ADP experience (Celergo and WFN preferred)
• Strong knowledge of payroll legislation, tax, and compliance frameworks in US and Canada.
• Experience working with external payroll vendors and/or EOR providers.
• Solid understanding of payroll controls, audits, and risk management.
• High attention to detail and ability to manage complex payroll data under tight deadlines.

• Strong stakeholder management and communication skills.

  
  

Preferred Qualifications

• Exposure to regional or global payroll operations beyond US and Canada.
• Experience supporting remote and distributed workforces.
• Familiarity with multinational payroll systems and HRIS platforms