Manages the tendering and bidding lifecycle, including opportunity sourcing, BOQ analysis, technical and commercial quotations, cost estimates, compliance documentation, and pricing proposals. Coordinates with clients, suppliers, sales, and project teams; interprets AutoCAD drawings and electrical schematics; tracks deadlines, quotations, vendor costs, and client feedback; supports negotiations, order processing, and post-award execution.
Summary
This role is dedicated to driving business growth through the strategic management of the tendering and bidding lifecycle. The incumbent serves as a pivotal link between technical specifications, commercial viability, and customer needs, ensuring that all proposals are accurate, compliant, and competitive. By orchestrating the preparation of detailed quotations, coordinating with internal and external stakeholders, and maintaining rigorous documentation standards, the position directly supports the organization's sales objectives and project execution success.
Responsibilities
- Source suitable tender opportunities, evaluate documentation, and compile compliant bid submissions that meet all technical and commercial criteria.
- Develop, scrutinize, and analyze Bills of Quantities (BOQ) aligned with specific client needs, technical standards, and project blueprints.
- Generate comprehensive technical and commercial proposals, including precise cost estimates, pricing schedules, and formal bids.
- Serve as the primary liaison for clients to clarify project scopes, resolve technical inquiries, track quote statuses, and foster enduring professional relationships.
- Source, qualify, and manage supplier networks to secure competitive pricing, verify product specifications, and confirm delivery schedules.
- Utilize AutoCAD to interpret, create, and update technical drawings essential for proposal development and tender submissions.
- Analyze and interpret Single Line Diagrams (SLD) alongside other electrical or engineering schematics to ensure technical accuracy.
- Compile and archive critical project documentation, including compliance matrices, technical specs, comparative analysis reports, and supporting evidence.
- Collaborate with sales and project management units to guarantee timely proposal delivery and seamless transition into sales execution phases.
- Monitor tender timelines, quotation progress, client feedback, and vendor costs while maintaining precise records and generating status reports.
- Facilitate commercial discussions by providing data on vendor comparisons and assisting in the finalization of pricing strategies.
- Assist the sales team with post-award order processing, purchase coordination, and ongoing communication with clients and suppliers.
Requirements
Requirements:
- Proficiency in preparing and analyzing Bills of Quantities (BOQ) based on project drawings and specifications.
- Strong capability in creating detailed technical and commercial quotations, cost estimates, and pricing proposals.
- Demonstrated ability to read, interpret, and modify AutoCAD drawings for various project needs.
- Solid understanding of Single Line Diagrams (SLD) and other relevant electrical or technical schematics.
- Experience in coordinating with vendors for pricing, availability, and delivery logistics.
- Proven track record in managing tender documentation, compliance sheets, and technical comparison statements.
- Excellent communication skills for effective client and internal team coordination.
- Ability to track deadlines, manage multiple quotations, and maintain accurate sales reporting.
- Competence in supporting commercial negotiations and order processing activities.
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