Specialist- Purchase and Logistics

About EfficientlyEfficiently is a global productivity partner helping businesses work smarter and scale faster.
We hire, train, and manage skilled team members in India, connecting them with leading companies across the United States — while keeping you employed directly by efficiently. This means you gain the stability, training, and career growth opportunities of being part of our team, with the experience of supporting top U.S. businesses.
Our core focus for Staff. Efficiently port the construction industry and related fields, where we provide trained global specialists to strengthen and support our clients’ local teams. We are not a recruitment agency or traditional offshore BPO — we are long-term partners, building careers and delivering impact.
Beyond staffing, we are innovating the construction industry with a powerful SaaS platform, Design. efficiently that helps Architects, Designers, Contractors, and Suppliers manage project workflows more efficiently.
Job Summary
A strong purchasing and logistics professional should quickly and accurately process Supplier follow-up, shipment
Tracking and logistics-related functions in a fast-paced environment. Works well in a team to consistently meet
challenging Goals.
The candidate should have a good working knowledge in supplier outbound and customer inbound US logistics in
handling construction-related items (Appliance, Lighting, Tile, wood Floor, Door, plumbing, etc)
Job Description

• Conduct daily follow-ups to track order and shipment status, ensuring all deliveries are completed on time as per the client’s requested schedule.
• Should have sound knowledge in handling supplier decommits in shipping & deliveries.
• Maintain regular follow-ups with suppliers to obtain accurate shipment tracking updates and AWB (Air Waybill) details promptly. Coordinate shipping and resolving potential shipping issues, such as received damages or missing items.
• Foster strong internal collaboration and efficiently manage daily operations with a strong focus on customer satisfaction.• Streamline Shipping & receiving processes by eliminating non value added activities & focus on cost saving
• Maintain an up-to-date vendor database with current supplier contact information and establish a clear backup plan for the supplier shipping and delivery team to the supplier shipping & delivery team
• Handle shipment requisitions effectively & maintain a clear track of changes in relation to product specification with the supplier on a day-to-day basis.
• Manages and maintains Logistics - Purchased reports for specified division(s)
• Liaison with the accounting department to reconcile orders & Vendor invoices, and Final payment for the purchase orders
• Review and manage shipment delivery on time with follow-up and tracking
• Review and resolve supplier invoice discrepancies and escalate on time.
• Handle discrepancies & issues related to swap/replacements/EOL Items
• Should have sound knowledge of handling & creating quotes, BOL, claims for suppliers & handling decommits in shipping & deliveries.
• Communicate professionally and courteously with suppliers in relation to shipment delivery processing as required to resolve issues and receive orders in time

Additional Responsibilities

• Performs related work as assigned
• Using software associated with the position Qualifications
• Bachelor’s degree in a business-related area preferred
• A candidate should have 2-3 years of experience in supply chain
• Should have construction-related Purchase items experience in Appliance, Lighting, Tile, wood Floor, Door, plumbing, etc.
• Rich experience in US Supplier follow-up, shipment Tracking, Logistics, inbound and outbound shipments related functions & Incoterms
• Must have experience working in back-office operations
• Should have customer handling experience in US logistics.
• Must have excellent written and verbal communication skills - 4 to 5 band
• Must be an expert user of MS Office 360, including Excel, Word, and Outlook.
• Experienced in current technologies and ERP platforms

Location: Work from Home
Shift time: 6 PM to 3 AM
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