Global Procurement is seeking a Travel & Expense Program Analyst to manage our global travel and credit card programs, including our Corporate Card and Purchasing Card programs. This role is essential for the day-to-day administration and smooth operation of our Procure-to-Pay (P2P) and T&E processes. You will be a key point of contact for employees, manage relationships with multiple credit card issuers, and support our global travel management company. The ideal candidate is a proactive problem-solver with a knack for process improvement who can help us build a scalable, long-term program. This role reports to the Sr. Manager, Travel & Expense.
What you'll do:Program Administration & Operations
- Administer the global travel booking platform, managing user profiles, policies, and travel provider relationships.
- Manage the full lifecycle of card accounts from application to closure in conjunction with our issuing bank partners.
- Conduct daily administrative tasks related to card usage and travel bookings, ensuring compliance with company policies.
- Review and approve purchase requests and expense reports, identifying and escalating policy non-compliance as needed.
- Partner with Accounting and Accounts Payable to ensure timely payment of monthly bank statements and accurate reconciliation of all card activity.
- Track and manage outstanding card transactions, proactively following up with cardholders and their managers.
- Monitor and audit credit card transactions for potential fraud, discrepancies, and policy violations.
Stakeholder Support & Communication
- Serve as the main point of contact for all global T&E and card-related inquiries, issues, and escalations.
- Provide expert support to employees and stakeholders across multiple time zones globally, ensuring clear and timely communication.
- Cultivate strong relationships with internal teams, including IT, Finance, Legal, and Procurement, to ensure a streamlined P2P process.
- Develop and deliver clear, concise communications and training materials to educate employees on program policies and processes.
Reporting & Process Improvement
- Gather and analyze program data to report on key performance indicators (KPIs), providing insights to support stakeholder decision-making.
- Identify and implement opportunities for continuous improvement, process automation, and change management to enhance program efficiency and scalability.
- Champion T&E and Procurement policies, ensuring compliance and fostering a culture of fiscal responsibility.
- Bachelor's degree in Finance, Business, or Supply Chain Management.
- A minimum of 2 years of experience in a Finance or Procurement-related role.
- Experience working with commercial cards (corporate or purchasing cards) and/or corporate travel management.
- Proven ability to manage administrative tasks, collaborate with cross-functional teams, and support stakeholders in various time zones.
- Strong analytical skills with the ability to interpret data, identify process improvements and execute on solutions.
- Excellent verbal and written communication skills.
- Must be a self-starter who can thrive in a fast-paced, high-growth environment.
- Experience with Coupa or another similar P2P platform.
- Familiarity with Egencia or another major travel booking platform.
- Experience working with various credit card issuers.
- Location: Bengaluru, Karnataka (Hybrid)
- Work Hours: 2 PM - 11 PM IST.
Rubrik (NYSE: RBRK) is on a mission to secure the world’s data. With Zero Trust Data Security™, we help organizations achieve business resilience against cyberattacks, malicious insiders, and operational disruptions. Rubrik Security Cloud, powered by machine learning, secures data across enterprise, cloud, and SaaS applications. We help organizations uphold data integrity, deliver data availability that withstands adverse conditions, continuously monitor data risks and threats, and restore businesses with their data when infrastructure is attacked.
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Inclusion @ RubrikAt Rubrik, we are dedicated to fostering a culture where people from all backgrounds are valued, feel they belong, and believe they can succeed. Our commitment to inclusion is at the heart of our mission to secure the world’s data.
Our goal is to hire and promote the best talent, regardless of background. We continually review our hiring practices to ensure fairness and strive to create an environment where every employee has equal access to opportunities for growth and excellence. We believe in empowering everyone to bring their authentic selves to work and achieve their fullest potential.
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