Manage office facilities, vendor coordination, procurement, events, and logistical support. Maintain HR records, assist with attendance and claims, ensure workplace safety, documentation, and smooth daily operations.
Role: Admin Coordinator
Location: Pune, India
Job description:
Anchanto is looking for a proactive and detail-oriented Admin Coordinator to support our growing global operations. This role will be responsible for ensuring smooth day-to-day administrative, facilities, and operational coordination across teams, enabling business efficiency and a seamless workplace experience.
Responsibilities:
- Oversee the overall office environment to ensure cleanliness, readiness, safety, and a positive workplace experience for employees and visitors.
- Liaise with building management for repairs, maintenance, visitor access, security coordination, and day-to-day facilities management.
- Manage procurement, inventory, and stock levels of office supplies to ensure uninterrupted business operations.
- Coordinate with vendors for services such as ID card issuance, branding and marketing materials, office celebrations, and travel arrangements.
- Plan and execute company events and internal engagement activities in collaboration with People & Culture and business teams.
- Support logistical coordination for in-office meetings and events, including catering, venue setup, seating arrangements, and technology requirements.
- Assist in processing employee claims and reimbursements by collating, verifying, and submitting required documentation to the Finance team.
- Maintain accurate employee data and records within HR technology systems, ensuring data integrity, confidentiality, and timely updates.
- Support attendance management by monitoring records, highlighting discrepancies, and coordinating with employees and managers for resolution.
- Ensure proper documentation, record-keeping, and compliance with administrative and organizational policies.
Skills:
- Strong organizational skills and attention to detail
- Excellent communication skills, both written and verbal
- Proficiency in Microsoft Office and other relevant software
- Ability to handle confidential information with discretion
- Strong time management and problem-solving skills
Qualifications:
- Bachelor's degree in business, communications, or a related field
- At least 5 years of experience as an administrative assistant, or related role
- Proven ability to handle a fast-paced and dynamic work environment
- Familiarity with the technology industry is a plus
Anchanto Pune, Mahārāshtra, IND Office
401, Vascon ECO Tower, Behind Veritas, Baner Road, Pune, Maharashtra, India, 411045
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What you need to know about the Pune Tech Scene
Once a far-out concept, AI is now a tangible force reshaping industries and economies worldwide. While its adoption will automate some roles, AI has created more jobs than it has displaced, with an expected 97 million new roles to be created in the coming years. This is especially true in cities like Pune, which is emerging as a hub for companies eager to leverage this technology to develop solutions that simplify and improve lives in sectors such as education, healthcare, finance, e-commerce and more.
