Company Description:
As a leading global investment management firm, AB fosters diverse perspectives and embraces innovation to help our clients navigate the uncertainty of capital markets. Through high-quality research and diversified investment services, we serve institutions, individuals, and private wealth clients in major markets worldwide. Our ambition is simple: to be our clients’ most valued asset-`
Overview:
Alliance Bernstein is seeking an Administrative Assistant to support our investment professionals. The ideal candidate will have experience supporting senior investment professionals in a demanding and time-constrained environment. This role requires a resourceful individual capable of managing core administrative tasks efficiently, including calendar management, meeting coordination, travel arrangements, and prioritizing requests from multiple sources.
Responsibilities:
- Provide proactive and high-quality administrative support by responding to daily inquiries and managing ongoing business needs.
- Manage highly active meeting calendars, including scheduling, confirming, and facilitating meetings, and handling changes when priority issues arise. Regularly review calendars to anticipate needs.
- Collaborate effectively team members and colleagues from other departments, frequently interacting with administrative assistants for senior management.
- Gather, organize, and prepare materials for internal and external meetings.
- Arrange travel (Domestic and International) for business meetings, conferences, etc.
- Prepare and edit PowerPoint presentations and Excel documents,
- Assist with project coordination, event planning, and survey creation/distribution.
- Manage requests for reports, ensuring timely processing and distribution.
- Quickly learn internal systems – intranet, shared working sites, expense reports, service requests, etc.
Qualifications:
- 3-5 years administrative support experience.
- Proficiency in Microsoft Office: Outlook, PowerPoint, Excel, Word, OneNote.
- Strong written and verbal communication skills.
- High attention to detail.
- Highly organized and strong time management skills.
- Proactive team player with the ability to handle multiple tasks simultaneously.
- Undergraduate degree
Preferred:
- Financial Industry background
