Support the Commercial Operations team by maintaining accurate contract and customer data, processing renewals and invoices, cleansing and reporting data across Dynamics365/HubSpot/Binary Stream, handling contract queries, and developing standardized comm ops processes to ensure timely, accurate commercial operations.
ParentPay Group is Europe’s leading software product company and the UK’s largest education technology business. We are on a mission to bring next-generation innovation to positively impact on the lives of millions of parents, teachers, and students every day in over 49 countries.
Our market leading products use cutting edge cloud-based technology to streamline school processes, including secure web and mobile apps that enable secure online payments for school items such as meals, trips, clubs and uniform, improve parental engagement, simplify meal management and - through our product SIMS - collect and manage a database of student information and core school operations.
ParentPay Group’s new offices in Pune are a fantastic tech hub for those looking to boost their careers in software product development.
Our bright team FastTrack their career with international exposure and ways of working based on agile development best practices from globally renowned technology consultancies.
Key Responsibilities
Reporting to the Commercial Operations Team Leader, the Administrator will work closely with colleagues in the UK and Pune based Commercial Operations Team to undertake the responsibilities which include:
· Accurate maintenance of customer contract information. Managing contract data through the course of the customer lifecycle, including customer creation, product ordering, upselling, annual renewals and contract exits.
· Process renewal cycles (including preparing data, cleansing, drafting/reviewing communications, pricing), so they run smoothly, efficiently, and within agreed timelines.
· Perform, assist development and maintain standardized processes across the Comm Ops department and support to other departments where required.
· Process and check contract information coming into the team so that it aligns to agreed Terms and Conditions of sale and internal approval requirements.
· Check and cleanse customer and contract data in our systems which include Dynamics365, HubSpot and Binary Steam so that we hold accurate, up to date and complete information for the business.
· Invoice customers correctly and on time including data checking and administering/instructing the distribution of invoices electronically.
· Handle internal and external customers with general contract queries, working closely with cross-functional teams (sales, sales enablement, contracts team, finance) where required.
· Prompt and accurate reporting and updating on work, activity and project status as required.
· Perform other duties as and when required from time to time.
Skills, Knowledge and Expertise
· Minimum 2 years administration experience, with a renewal / contract / billing background being desired
· Pro-active and forward thinking
· Excellent attention to detail
· Experience of providing excellent customer service in a customer-facing role
· IT literate and proficient in Microsoft Office, specifically Excel, Word and Outlook essentials
· Strong written and spoken communication skills
· Ability to work effectively within a team; to be a team player with a positive attitude
· Strong communication with colleagues at all levels
· Excellent organizational skills and an ability to work to deadlines while managing a varied workload
· Confidence in the use of IT for business purposes
· Demonstrates good numeracy and analytical skills
· Experience of Hubspot, Microsoft Dynamics 365 or a similar CRM system
· Experience of Binary Stream, Microsoft Business Central or a similar billing/invoicing system
· Experience of Data analysis, cleansing and reporting
· An understanding of the factors and issues affecting UK Education system is desired
About
At ParentPay Group, we believe that when schools run well, students thrive. That’s why we’ve spent decades building the operating system that supports well‑run schools – a seamless layer of tools, insights, and support that makes school life simpler for teachers, leaders, caterers, parents, and students alike.From cashless payments and parent engagement to catering management, library systems, and MIS platforms, we connect the everyday parts of education through simple, secure, and connected tools. What began as a way to make school payments easier has grown into Europe’s leading EdTech group – trusted by over 20,000 schools and 9 million users across the UK and Europe.Every day, our platforms process millions of payments, messages, and data points, quietly working in the background so schools can shine out front. Together, we’re helping schools save time, cut costs, and create more time for learning.ParentPay Group is more than a collection of brands. We are a group of people dedicated to supporting well‑run schools and giving time back to teachers, parents, caterers, admin staff – and most importantly, to students.
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