Contingent Workforce Specialist

What you’ll be doing: 

• Support end-to-end contingent worker lifecycle activities (requisitions, onboarding, extensions, offboarding) in alignment with program policies. 

• Ensure accurate data entry, correct worker classifications, and timely updates. 

• Coordinate with hiring managers and suppliers to collect required onboarding information and documentation for new contractors and following India and regional compliance requirements. 

• Prepare, send, and track contractual and onboarding documents (including e-signatures via tools such as DocuSign), ensuring they are fully executed before start dates. 

• Create and manage contingent worker records in Workday and VMS; process transactions such as start, extension, transfer, and termination under standard operating procedures.​ 

• Monitor onboarding and offboarding checklists, follow up with stakeholders, and escalate delays or issues as needed. 

• Respond to inquiries from hiring managers, suppliers, and contractors via email and collaboration tools, providing high-quality, timely support and clear guidance. 

• Assist the Program Lead in implementing process improvements, documenting procedures, and adopting best practices for managing a contingent workforce in India.​ 

What we need to see: 

• Bachelor’s degree in business, HR, or a related field, or equivalent experience. 

• 2–4+ years of experience in HR operations, staffing coordination, vendor management, or contingent workforce administration in a fast-paced environment.​ 

• Basic to intermediate understanding of contingent workforce concepts (e.g., contractor vs. employee, temp/consultant/freelancer) and an interest in deepening expertise.​ 

• Hands-on experience with HR or workforce systems; exposure to Workday, VMS (such as Beeline) and ticketing tools (e.g., ServiceNow) is an advantage.​ 

• Strong skills in MS Excel and comfort working with reports and dashboards. 

• Excellent attention to detail and data accuracy, with the ability to follow structured processes and checklists. 

• Good written and verbal communication skills, including the ability to communicate clearly with managers, vendors, and contractors. 

• Strong organizational and time-management skills; able to handle multiple requests and deadlines with guidance from the Program Lead. 

• Collaborative, service-oriented mindset, with a willingness to learn, take feedback, and build expertise in contingent workforce management. 

Ways to stand out from the crowd:  

• Prior experience supporting contractor or employee onboarding, HR operations, or staffing environment. 

• Familiarity with procurement or basic contract and PO processes in a corporate setting. 

• Exposure to global or regional teams. 

• Interest in process documentation, continuous improvement, and using data to identify operational issues or efficiency opportunities.​

• Experience with VMS tools (Beeline preferred), Workday, Coupa, and Docusign is a plus as well as Level 1 and 2 Beeline Certification