Provide high-level executive and administrative support to the General Manager: manage calendar, confidential communications, presentations, travel and vendor coordination, office operations, and cross-functional project coordination to deliver strategic initiatives and ensure smooth day-to-day operations.
Principal Activities
EXECUTIVE & STRATEGIC SUPPORT
- Act as a trusted support partner to the General Manager, ensuring smooth day-to-day operations.
- Strategically manage the Executive’s calendar to optimize time utilization, priorities, and business outcomes.
- Coordinate schedules, leadership meetings, and strategic events for the Executive and his team.
- Handle highly sensitive information, documents, and communications with absolute confidentiality and discretion.
- Create, design, and review quality presentations, reports, and leadership communications aligned with business objectives.
- Support the planning and execution of executive-led strategic initiatives and projects by coordinating cross-functional and external stakeholders, managing timelines, dependencies, risks, and deliverables to ensure successful completion.
- Ensure all leadership materials are clear, consistent, and professionally presented.
- Develop and manage dashboards or trackers for MD-led initiatives, travel spend, vendor performance, and key action items.
ADMINISTRATIVE
Visitor & Guest Management:
- Manage end-to-end visitor and guest support, ensuring a seamless and professional experience.
- Coordinate guest agendas, meeting schedules, welcome arrangements, and local transportation (car, hotel, and transfers) in Mumbai.
Travel, Logistics & Vendor Management:
- Lead vendor management for travel and logistics partners, including contract negotiations, renewals, service agreements, and performance evaluation.
- Continuously review and improve travel, and coordination processes to enhance efficiency and effectiveness.
Others:
- Manage day-to-day office operations
- Ordering office supplies and managing inventory
- Submitting Vendor Invoices for clearance, coordinating with vendors, suppliers, and the finance department regarding billing queries.
Not in Scope:
- Compliance Required Areas
- Regulatory Responsibilities
- Health and Safety Responsibilities
Requirements
CANDIDATE REQUIREMENTS
Knowledge Skills & Abilities
- Proficiency with MS Office suite (Excel, Outlook, Word, and Power Point specifically)
- Professional communication skills
- Strong organizational skills
- Must be able to work in a fast-paced environment
Education & Experience
- Graduation
- Minimum of 5 years’ experience in an Executive Assistant role supporting Senior Leadership.
- Associate degree preferred
CIRCOR is an EEO Employer of Females/Minorities/Veterans/Individuals with Disabilities
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Once a far-out concept, AI is now a tangible force reshaping industries and economies worldwide. While its adoption will automate some roles, AI has created more jobs than it has displaced, with an expected 97 million new roles to be created in the coming years. This is especially true in cities like Pune, which is emerging as a hub for companies eager to leverage this technology to develop solutions that simplify and improve lives in sectors such as education, healthcare, finance, e-commerce and more.
