Payroll Specialist - Multi Regional

We are seeking a seasoned Payroll Specialist to join our team, responsible for managing payroll operations across diverse global regions including: China (APAC), EMEA (Italy), Mexico (LATAM) and North America (Canada). While international payroll expertise is essential, proficiency in Italian and/or Chinese, and/or Mexico payroll is advantageous, but not mandatory, as this role involves overseeing multiple payrolls within that jurisdiction. The Specialist will engage with Employer of Record (EOR) partners in Poland, LATAM, and APAC, employing platforms such as Velocity Global and Deel. The role demands meticulous adherence to accuracy.

Responsibilities:

• Accurately process payroll for employees in Canada (semi-monthly), Italy (monthly – 2 entities), and potentially Spain (monthly), China (monthly) and Mexico (semi-monthly), ensuring all cycles are executed timely. 
• Facilitate ad hoc implementation processes between various platforms, such as transitioning from an Employer of Record (EOR) model to an end-to-end payroll processing system within an independent processing environment. 
• Register and establish employer payroll account numbers as part of the setup and operational workflow. 
• Manage EOR invoices and payroll processing for employees across Asia (Vietnam, Republic of Korea, Hong Kong, Indonesia, Thailand), LATAM (Mexico, Brazil X2), and EMEA (Poland) using the Velocity and Deel (10 payrolls total) platforms.
• Coordinate with payroll vendors to address tax notice investigations, facilitate audit preparations, and implement necessary updates or adjustments.
• Ensure compliance with local tax regulations and manage tax account registrations as necessary.
• Collaborate with Treasury to ensure timely funding for payroll and related tax obligations.
• Prepare and submit monthly payroll reports for accounting, equity, and additional ad hoc reporting requirements.
• Oversee the processing of equity transactions in the payroll, including Employee Stock Purchase Plans (ESPP) and Restricted Stock Units (RSUs).
• Verify and synchronize employee data across Workday (our primary data management system), Immedis/UKG (our core global payroll processing system), Velocity, Deel, and Fidelity. Ensure data consistency and accuracy across these platforms.
• Formulate year-end processing and execute annual reporting, ensuring accurate and comprehensive documentation.
• Address employee payroll inquiries promptly with accuracy and professionalism.
• Collaborate effectively with HR, Benefits, and Finance teams to ensure the accuracy and integrity of employee data within Workday. Assist with investigating account queries. 
• Conduct thorough quarterly and year-end reviews, preparing tax documentation, reconciling payroll data, and executing any necessary adjustments.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field. Certification in Payroll (CPP) is preferred but not required.
• Minimum of 3 years of experience in multi-regional payroll processing. Strong understanding of international payroll regulations and requirements.
• Excellent attention to detail and accuracy. Ability to handle confidential information with discretion.
• Proficiency in using Velocity and Deel platforms is highly preferred, or experience in similar payroll management systems.
• Experience with payroll processing for equity transactions, including RSUs and ESPPs, is strongly desired.
• Familiarity with Immedis/UKG and Workday systems is advantageous.
• Strong Excel skills, including complex formulas, vlookups, pivot tables, and data analysis.
• Ability to manage multiple payrolls and meet tight deadlines in a fast-paced environment.

About Integral Ad Science

Equal Opportunity Employer:

IAS is an equal opportunity employer, committed to our diversity and inclusiveness. We will consider all qualified applicants without regard to race, color, nationality, gender, gender identity or expression, sexual orientation, religion, disability or age. We strongly encourage women, people of color, members of the LGBTQIA community, people with disabilities and veterans to apply.

California Applicant Pre-Collection Notice:

We collect personal information (PI) from you in connection with your application for employment or engagement with IAS, including the following categories of PI: identifiers, personal records, commercial information, professional or employment or engagement information, non-public education records, and inferences drawn from your PI. We collect your PI for our purposes, including performing services and operations related to your potential employment or engagement. For additional details or if you have questions, contact us at [email protected].

To learn more about us, please visit http://integralads.com/ 

Attention agency/3rd party recruiters: IAS does not accept any unsolicited resumes or candidate profiles. If you are interested in becoming an IAS recruiting partner, please send an email introducing your company to [email protected]. We will get back to you if there's interest in a partnership.

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