Project Administrator

Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility - our people are energized problem solvers that take pride in how the work we do changes the world for the better.

We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that’s you we would love to have you join us!

Job Description

Project Administrator – Contracts & Order Management

Pune-India

You will work on Order Management, Order of Material, Good Receipt and they will report to Team Lead and have a hybrid schedule in Pune, India.

Your Responsibilities:

1. Review material demand from engineers, check parts availability in the system, coordination with the respective team (master data/ETO) to get the parts active, generate the material demand (Purchase Requisition) in the system.
2. Execute processes in compliance with established SOPs and guidelines. Performs a wide variety of administrative/Operational duties for assigned team(s) & function(s) globally.
3. Responsible for gathering and summarizing enabling data to execute assigned tasks.
4. Contacting supplier for ROHS certificate, coordinate with the engineers/project team all requirement needed to create the purchase requisition for material fulfilment.
5. Provide administrative support on activities related to a customer order; from receipt through closure including procurement of goods & services from specified suppliers that are moderate to high in complexity and following all relevant procedures.
6. Work with required regional & domestic stakeholders to ensure compliance & smooth processing of the activities/processes assigned.
7. Extract data (from business systems, SAP / IFS / others) & publish necessary reports required by the various regional partners as per the established cadence & guidelines.
8. Contribute to Root cause analysis for any deviation highlighted by the regional stakeholders, required documentation of the said deviations and responding to audit processes as & when required.
9. Use the various official tools available like conference calls & emails for frequent interaction with peers/regional partners on discussion related to processes, feedback, presentations & other updates on a regular basis.
10. Coordinate with multiple teams across organization for required updates, timely material delivery/availability and receipts,
11. Act as a Point of Contact for acknowledging & addressing internal customers queries related to tasks assigned.
12. Participate & actively contribute to continuous improvement initiatives & reporting/documenting enhancements to improve productivity.
13. Enthusiastic to work & adapt in a dynamic.
14. Able to manage difficult situations in a professional and commercial manner.
15. Flexible and someone who holds self-accountable for completing own tasks/responsibilities, but also contributes to others 'Efforts', as required.
16. Work closely with stakeholders for the optimization of processes, identify process improvement opportunities and areas for continuous improvement.
17. Ability to effectively interface with internal and external stakeholders (in varying roles and departments); provide succinct information on time & as requested.
18. Strong passion for delivering excellent customer experience.
19. Strong ability to clearly articulate & convey the understanding to peers & customers.

The Preferred - You Might Also Have:

1. Bachelor's degree in science/ commerce/ business administration or equivalent.
2. Minimum of 2+ years of experience in Business Operations and order Management.
3. Should have exposure to Global Work style, engagement with clients while sitting at remote locations.
4. Willing to work in flexible business shifts / global time zones including NA/LA time zone to drive business stakeholder connect.
5. Prior experience of working in business operations with hands-on experience of material management /supply request/Shopping Carts/material tracking/shipping / good receiving functions as required.
6. Procurement.
7. Exposure around audits and services contracts.

What We Offer:

Our benefits package includes …

• The ability to collaborate with, learn from colleagues in a complex, global organization.
• We provide a working environment with a creative company, paired with a great compensation package, great benefits, and a supportive atmosphere where you can sharpen with new challenges and development opportunities.
• Hybrid work-from-home and at a determined Rockwell Automation facility.
• Corporate Social Responsibility opportunities,
• Support from our 24/7 employee assistance program.

At Rockwell Automation we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right person for this or other roles.

#LI-Hybrid; #LI-DS1

Rockwell Automation’s hybrid policy aligns that employees are expected to work at a Rockwell location at least Mondays, Tuesdays, and Thursdays unless they have a business obligation out of the office.