The Senior Payroll Accountant manages global payroll accounting, including journal entries, reconciliations, accruals, tax compliance, and month-end and year-end close activities. The role analyzes payroll-related balance sheet and P&L fluctuations, maintains internal controls, supports audits, and ensures compliance with US GAAP and local statutory requirements across multiple regions. The accountant partners with HR, Payroll, FP&A, and finance teams while improving accounting processes through automation.
Coupa makes margins multiply through its community-generated AI and industry-leading total spend management platform for businesses large and small. Coupa AI is informed by trillions of dollars of direct and indirect spend data across a global network of 10M+ buyers and suppliers. We empower you with the ability to predict, prescribe, and automate smarter, more profitable business decisions to improve operating margins.
Why join Coupa?
🔹 Pioneering Technology: At Coupa, we're at the forefront of innovation, leveraging the latest technology to empower our customers with greater efficiency and visibility in their spend.
🔹 Collaborative Culture: We value collaboration and teamwork, and our culture is driven by transparency, openness, and a shared commitment to excellence.
🔹 Global Impact: Join a company where your work has a global, measurable impact on our clients, the business, and each other.
Learn more on Life at Coupa blog and hear from our employees about their experiences working at Coupa.
The impact of the role - senior accountant
The Senior Payroll Accountant operates at the intersection of Finance, HR, and Compliance.
Strategic & Operational Impact
The Senior Payroll Accountant operates at the intersection of Finance, HR, and Compliance.
Strategic & Operational Impact
- Compensation Management: Manages complex tax withholdings and financial accounting for salary, benefits, tax, severance, and pension.
- Flux Analysis: MoM, QoQ and YTD flux analysis for P&L and balance sheet impact.
- US and International Compliance: Ensures compliance with varying state, local, and international tax rules
- Financial Accuracy & Reporting: Prepares complex payroll journal entries, reconciles balance sheet accounts (accrued wages, bonus reserves, tax liabilities), and delivers audit-ready reports for SEC/SOX compliance or investor reviews.
- System Integration & Automation: Work on automation projects to reduce the manual tasks.
- Audit & Cross-Functional Partnership: Coordinates internal and external audits (401k, financial, workers' comp, benefits) while partnering with FP&A and HR.
What You’ll Do
- Prepare and review journal entries, account reconciliations, flux analysis, and month-end/year-end close processes
- Record and reconcile payroll-related journal entries across multiple countries (wages, bonuses, commissions, benefits, statutory contributions, garnishments, severance, etc.)
- Reconcile payroll clearing accounts and resolve discrepancies between payroll system and general ledger
- Ensure accurate accounting for accrued payroll liabilities (PTO, bonuses, benefits accruals)
- Support payroll tax reconciliations and compliance reporting across jurisdictions (social security, income tax withholding, pension contributions, VAT/GST where applicable)
- Maintain and analyze general ledger accounts, ensuring accuracy and compliance with US GAAP and local statutory requirements
- Partner with global HR, Payroll, and local finance teams to ensure accurate and timely payroll processing and reporting across regions (e.g., North America, EMEA, APAC, LATAM)
- Maintain internal controls over payroll accounting processes
- Support internal and external audits (including statutory audits in local jurisdictions) by preparing schedules and documentation
- Identify and implement process improvements to increase efficiency and accuracy across global accounting operations
What You Will Bring to Coupa
- Bachelor’s degree in accounting, finance, or related field
- 4+ years of progressive accounting experience, including exposure to international or multi-entity payroll accounting
- Strong knowledge of GAAP and general ledger accounting principles
- Experience with NetSuite, FloQast, Workiva, and Google Gemini
- Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, reconciliations)
- Strong analytical, organizational, and problem-solving skills
- High attention to detail and ability to manage multiple priorities under deadlines
- Preferred:
- Experience with multi-state payroll and international payroll
- Familiarity with payroll audits and benefits accounting
- Experience in a fast-paced, growth-oriented company environment
- Core Competencies
- Strong communication skills, with ability to collaborate across Finance, HR, and Payroll teams
- Ability to maintain confidentiality regarding sensitive compensation and employee data
- Process-improvement mindset with a focus on accuracy and efficiency
At Coupa, we are 100% committed to creating and nurturing an environment that supports your physical, mental, and community well-being . We offer a comprehensive suite of benefits designed to help you and your family thrive:
Global Well-Being Perks (For All Employees Globally)
- Global Wellness Days: Enjoy two designated, company-wide paid wellness days off each year (typically the first Friday in March and the last Friday in September) so the entire global team can unplug, step away, and recharge together .
- Birthday Time-Off: Celebrate your day! Coupa provides a paid day off on your birthday or another day of your choice within your birthday month .
- Volunteer Time Off (VTO): Giving back is in our DNA. We offer 40 hours of paid VTO annually to support the community initiatives and volunteer programs you are passionate about .
- Employee Assistance Program (EAP): Access free, confidential, 24/7/365 counseling and resources for emotional support, work-life solutions, financial advice, legal guidance, and support for new parents .
- Business Travel Protection: Travel with peace of mind. Zurich Travel Assist provides medical, safety, pre-trip planning, and emergency support during any business travel .
- Referral Bonus Program: Share the Coupa experience! Receive generous monetary referral bonuses when you successfully refer talented friends or acquaintances who are hired into open roles .
Please note: In addition to these global well-being perks, Coupa offers highly competitive, location-specific benefits packages (which include comprehensive medical/dental insurance, retirement/pension plans, and life or accident protection) tailored to your primary work location. Your recruiter will walk you through the specific regional benefits package for this role during the interview process.
Coupa complies with relevant laws and regulations regarding equal opportunity and offers a welcoming and inclusive work environment. Decisions related to hiring, compensation, training, or evaluating performance are made fairly, and we provide equal employment opportunities to all qualified candidates and employees.
Please be advised that inquiries or resumes from recruiters will not be accepted.
By submitting your application, you acknowledge that you have read Coupa’s Privacy Policy and understand that Coupa receives/collects your application, including your personal data, for the purposes of managing Coupa's ongoing recruitment and placement activities, including for employment purposes in the event of a successful application and for notification of future job opportunities if you did not succeed the first time. You will find more details about how your application is processed, the purposes of processing, and how long we retain your application in our Privacy Policy.
Coupa Shivaji Nagar, Maharashtra, IND Office
Coupa Pune office Office
This major engineering and product hub features a thoughtfully designed, modern workspace that supports collaboration and global growth.
Coupa Shivaji Nagar, Maharashtra, IND Office
1st fllor b ICC Tech Park no 403A, Shivaji Nagar, India, 411016
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