Coordinates U.S. payroll tax compliance across federal, state, and local jurisdictions. Manages registrations, filings, reconciliations, vendor remittances, tax notices, audits, agency inquiries, and year-end W-2 activities. Acts as a payroll tax subject matter expert, partners with Payroll, HR, Finance, vendors, and agencies, and supports tax-related projects, system enhancements, testing, process improvements, and documentation.
Shift: US (night)
Work set-up: Hybrid (3 days onsite/week)
About the role
The Sr. Payroll Tax Specialist is responsible for coordinating payroll tax activities and ensuring compliance with federal, state, and local tax regulations. This role serves as the primary liaison with tax vendors and government agencies, manages tax reconciliations, supports payroll tax filings, and resolves complex payroll tax issues while ensuring accuracy and compliance across payroll operations.
Key responsibilities
- Manage payroll tax registrations and account maintenance across applicable jurisdictions
- Review, reconcile, and validate payroll tax filings, payments, and vendor remittances
- Research and resolve payroll tax discrepancies, notices, and agency inquiries
- Conduct regular audits of employee tax records to ensure data accuracy and compliance
- Support year-end payroll tax activities, including W-2 processing and reconciliation
- Serve as the payroll tax subject matter expert and provide guidance on payroll tax regulations and requirements
- Partner with Payroll, HR, Finance, and external vendors to resolve issues and implement process improvements
- Support payroll tax-related projects, system enhancements, testing, and compliance initiatives
- Assist in developing and maintaining payroll tax procedures and documentation
About you
- 4-6 years of progressive U.S. payroll tax experience
- Strong knowledge of federal, state, and local payroll tax regulations, filings, reconciliations, and compliance requirements
- Certified Payroll Professional (CPP) certification preferred
- Experience working with payroll and HRIS systems such as Workday, UKG, ADP SmartCompliance, Kronos, or similar platforms
- Experience managing tax registrations, tax notices, tax audits, and agency inquiries
- Strong analytical, problem-solving, and organizational skills
- Detail-oriented with the ability to manage multiple priorities and deadlines
- Ability to handle confidential information with a high degree of professionalism and discretion
- Excellent customer service, stakeholder management, and communication skills
- Advanced proficiency in Microsoft Excel and payroll reporting tools
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