Job Description
The Administrative Assistant will be responsible for providing remote administrative assistance for professionals based in our US offices working in night shifts (8.30 PM to 5.30 AM IST). The person in this role must be a self-starter, take initiative and demonstrate excellent follow-up skills.
The candidate will be responsible for providing seamless, professional support to enable the smooth running of the teams and the business.
In addition to providing support to designated professionals, the candidate will/may also provide support to other professionals as part of a “Center of Excellence” (COE) team providing centralized support for other professionals with the completion of travel reservation services and expense report processing.
Meeting management
- Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices.
- Liaising with other Executive Administrators globally when necessary.
- Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visa’s where necessary and creating detailed travel itineraries.
General Administration
- Timely collection and processing of team expenses for both cash and American Express using the company expense system.
- Supporting the other Executive & Admin Assistants where necessary.
Education:
- Bachelor’s Degree
- Experience as an Executive / Administrative Assistant supporting a team in a professional, fast paced environment.
Experience / Skills Required:
- Strong attention to detail and highly organized.
- Strong client service orientation.
- Effective prioritization of multiple professionals.
- Experience in travel coordination; domestic & international.
- Understanding of different time zones
- Excellent written and verbal communication skills.
- Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners.
- Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook.
- Good judgment as to when to escalate issues vs. solving problems independently.
Reporting Relationships
International Administrative Manager LeadThere is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.
