Contracts Administrator III

What this Job Entails: The Contracts Administrator III will ensure all contracts are executed both on the vendor and client side in a timely and accurate manner. The successful person will perform key quality reviews to reduce risk working in conjunction with other teams. Additionally, this role acts as a collaborative team lead resource and peer mentor for a geographically diverse team of contract drafters, and takes the lead on drafting and reviewing more complex agreements across a host of technology-related categories.

Scope:

• Resolves a wide range of contract drafting issues in creative ways.
• Seasoned, experienced professional with a full understanding of their specialty.
• Works on problems of a diverse scope.
• Receives little instruction on day-to-day work, general instruction on new assignments.
• Serves as an operational point of contact and standard-setting resource for remote, global drafting team members.

Your Roles and Responsibilities:

• Serve as a functional resource and peer mentor for a geographically diverse team of contract drafters; assist in coordinating workflows, answering process or template-related questions, and sharing drafting best practices.
• Draft and review complex agreements across a host of data center categories including transportation and warehousing, Software-as-a-Service (SaaS), software licensing, and professional IT services.
• Process contracts according to client policies.
• Maintain an internal database with pertinent information, including legal documents.
• Assist in preparation and revision of contracts that involve the purchase of sale of goods and services.
• Prepare contract briefs and revisions summarizing contractual requirements and budgets.
• Track authorizations and correspondence, maintaining detailed and organized files.
• Prepare contract change notices, monitor contractor performance, including the reporting and status of contractor and owner deliverables.
• Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
• Analyze and mitigate risk.
• Other duties as required. This list is not meant to be a comprehensive inventory of all responsibilities assigned to this position.
  

Required Qualifications/Skills:

• Bachelor’s degree (B.S/B.A) from four-year college or university and 5 to 8 years’ related experience and/or training; or equivalent combination of education and experience.
• Proven experience drafting and reviewing technology-related agreements (SaaS, software licensing, IT services).
• Strong collaboration and coaching skills, with the ability to support and guide geographically dispersed team members.
• Networks with senior internal and external personnel in own area of expertise.
• Demonstrates good judgment in selecting methods and techniques for obtaining solutions.
• Fluent in English language.
• High level of attention to detail.
• Ability to interpret complex information.
• Aptitude for technology and interest in learning/understanding systems & interpreting data.
• Accustomed to data input at high level of accuracy.
• Ability to manage high volumes and meeting deadlines.
• Highly organized with ability to manage multiple projects/tasks at a time.
• Customer aware/centric.
• Excel knowledge (including pivot tables and v-lookups).
• Ability to work well in a team environment.
• Independently motivated.
• Experience in how databases capture information.
• Proven ability to work accurately with large data sets.

Preferred Qualifications: 

• 7+ years of increasingly progressive contract drafting experience in a geographically diverse environment
• Experience with Transportation and Warehousing in the technology space
  

Physical Demand & Work Environment:

• Must have the ability to perform office-related tasks which may include prolonged sitting or standing.
• Must have the ability to move from place to place within an office environment.
• Must be able to use a computer.
• Must have the ability to communicate effectively.
• Some positions may require occasional repetitive motion or movements of the wrists, hands, and/or fingers.

Physical Demand & Work Environment:

• Must have the ability to perform office-related tasks which may include prolonged sitting or standing
• Must have the ability to move from place to place within an office environment
• Must be able to use a computer
• Must have the ability to communicate effectively 
• Some positions may require occasional repetitive motion or movements of the wrists, hands, and/or fingers

Salary Range

• Please note that the salary information provided herein is base pay only (gross); it does not include other forms of compensation which may or may not apply to this specific position, namely, performance-based bonuses, benefits-related payments, or other general incentives - none of which are guaranteed, may be subject to specific eligibility requirements, and are wholly within the discretion of Astreya to remit.
• Further, the salary information noted above is a range that consists of a minimum and maximum rate of pay for this specific position. Where an applicant or employee is placed on this range will depend and be contingent on objective, documented work-related considerations like education, experience, certifications, licenses, preferred qualifications, among other factors.

Astreya offers comprehensive benefits to all Regular, Full-Time Employees, including:

• Medical provided through UHC (PPO, HSA, Surest options) / Medical provided through Kaiser (HMO option only) for California employees only

• Dental provided through UHC

• Nationwide Vision provided by UHC

• Flexible Spending Account for Health & Dependent Care

• Pre-Tax Account for Commuter Benefit/Parking & Transit (location-specific)

• Continuing Education and Professional Development via various integrated platforms, e.g. Udemy and Coursera

• Corporate Wellness Program provided by Goomi Group

• Employee Assistance Program

• Wellness Days

  401k Plan

• Basic and Supplemental Life Insurance

• Short Term & Long Term Disability

• Critical Illness, Critical Hospital, and Voluntary Accident Insurance

• Tuition Reimbursement (available 6 months after start date, capped)

• Paid Time Off (accrued and prorated, maximum of 120 hours annually)

• Paid Holidays

• Any other statutory leaves, paid time, or other ancillary benefits required under state and federal law