Support the Founder by managing calendars, priorities, meeting preparation, travel, and external scheduling. Track leadership and client-meeting action items through completion, prepare briefing materials and summaries, and triage requests to appropriate department heads. Handle confidential business and client information with discretion while communicating clearly across departments and producing polished presentations under time pressure.
Key Responsibilities
- Manage Founder's calendar, priorities, and meeting preparation
- Track action items from leadership and client meetings; follow up across departments until closed
- Prepare briefing notes, decks, and summaries for Founder-level reviews and external meetings
- Triage what genuinely needs Founder attention vs. what can be routed to the right department head
- Coordinate travel, logistics, and external stakeholder scheduling
Must-Have Skills / Screening Criteria
- Excellent written and verbal communication
- High discretion — will regularly handle confidential client and business information
- Strong command of MS Office / Google Workspace; comfortable building a clean deck under time pressure
- Able to synthesise a meeting into clear action items without hand-holding
Good to Have
- Prior exposure to a marketing/creative agency environment
- Experience supporting a founder through a scaling phase
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What you need to know about the Pune Tech Scene
Once a far-out concept, AI is now a tangible force reshaping industries and economies worldwide. While its adoption will automate some roles, AI has created more jobs than it has displaced, with an expected 97 million new roles to be created in the coming years. This is especially true in cities like Pune, which is emerging as a hub for companies eager to leverage this technology to develop solutions that simplify and improve lives in sectors such as education, healthcare, finance, e-commerce and more.
