Top Executive Assistant Jobs in Pune

Provides executive and business operations support across U.S. and India, including calendar and travel management, meeting coordination, note-taking, action-item tracking, expense and invoice monitoring, reporting, presentations, confidential information handling, and process improvement. The role supports multiple senior leaders across time zones, coordinates projects and offsites, uses AI tools to manage communications, and requires flexibility in a fast-paced hybrid environment.

Provide high-level administrative support to a CEO of multiple early-stage tech startups: manage complex calendars across time zones, handle email, coordinate meetings and projects, maintain shared documents, track tasks and deadlines, assist with personal scheduling, streamline communication, and implement AI-driven workflow improvements.

Supports C-level executives across the APJ region by managing schedules, travel, correspondence, meetings, presentations, expenses, approvals, and confidential communications. Oversees office operations, supplies, facilities, vendors, service contracts, deliveries, budgets, invoices, and meeting logistics. Requires strong organization, judgment, communication, presentation, negotiation, multitasking, and problem-solving skills, with flexibility for occasional nonstandard hours and local travel.

Provide high-touch support to the Co-Founder by managing calendar and communications, tracking deliverables, preparing and reviewing documents, coordinating meetings, handling sensitive information, streamlining operations, and executing ad hoc initiatives (social media, team coordination) to ensure priorities and deadlines are met.

Support the CEO by strategically managing calendars, prioritizing communications, protecting focus time, coordinating domestic and occasional international travel, handling confidential matters, and organizing offsites and customer visits. The role also includes life administration, process automation, and occasional cross-functional projects involving vendors, recruiting, HR, and operations. Success requires strong judgment, written communication, discretion, urgency, and comfort working in a fast-moving startup environment.

Supports senior leadership by managing complex calendars, coordinating across time zones, handling confidential matters, organizing stakeholders and logistics, and maintaining follow-ups. The role also builds scalable administrative processes, collaborates with other executive assistants, and uses AI and productivity tools to automate repetitive work and improve operational efficiency. Global travel of approximately 40% is required.

Provides direct administrative support to one or more directors, including calendar management, travel arrangements, correspondence, expense processing, meeting logistics, reporting, and communications. Coordinates activities across teams, manages deadlines, improves administrative processes, supports training, and communicates with staff, donors, vendors, and business partners. The role requires strong organization, writing, collaboration, data interpretation, and flexibility to travel and work extended hours when needed.

Manage an executive’s calendar, inbox, LinkedIn communications, social media presence, meetings, candidate interactions, follow-ups, and organizational systems. Draft and ghostwrite communications, coordinate priorities, prepare meetings, track tasks, conduct weekly reviews, and proactively remove bottlenecks to improve productivity and ensure timely communication.

Provides proactive executive and administrative support to senior leadership, including calendar and travel management, stakeholder coordination, action-item tracking, reporting, meeting documentation, research, and confidential records management. Uses AI tools and digital workflows to improve productivity and coordinates effectively across departments, time zones, and distributed teams.

Source and close commercial real estate leasing and sale transactions. Responsibilities include identifying properties, generating leads, developing owner and corporate client relationships, conducting market research and site visits, negotiating terms, coordinating deal closure, maintaining transaction records, completing due diligence, and preparing sales reports. The role requires travel across Mumbai and a two-wheeler or driver's license.

Coordinate suppliers, purchase orders, forecasts, production updates, deliveries, ERP records, and supply-risk resolution. Maintain stock and order trackers, monitor supplier performance and OTIF delivery, raise and follow up on purchase orders, support supplier reviews and business reporting, and monitor freight arrangements to maintain continuity of supply and control costs.

Supports the co-founder through calendar and meeting management, scheduling across India and US time zones, email drafting, action tracking, stakeholder follow-ups, podcast and webinar coordination, travel planning, conference support, documentation, and administrative organization. The role requires strong communication, discretion, attention to detail, ownership, and the ability to manage multiple priorities while improving the founder’s productivity and reducing missed commitments.

Provide comprehensive administrative and personal support to the CEO: manage calendars, meetings, communications, documents, travel, payments, and vendor coordination. Handle confidential matters, routine tasks independently, and assist with personal appointments and events.

Provides high-trust administrative and executive support to a founder and COO. Responsibilities include complex calendar and meeting coordination, correspondence and presentation preparation, file organization, domestic and international travel, expense management, agendas, notes, action-item tracking, stakeholder communication, and confidential information handling. The role also supports special projects and cross-functional leadership requests in a fast-paced, fully remote fintech and cryptocurrency environment.

Support the Founder by managing calendars, priorities, meeting preparation, travel, and external scheduling. Track leadership and client-meeting action items through completion, prepare briefing materials and summaries, and triage requests to appropriate department heads. Handle confidential business and client information with discretion while communicating clearly across departments and producing polished presentations under time pressure.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.

Provide high-level executive support to C-suite leaders: manage calendars, complex global travel, high-profile communications, confidential personal and financial tasks, anticipate needs, make independent decisions, and liaise with global executives to protect and optimize executive time.

Support the CEO with documentation, meeting structuring, tracking cross-functional commitments, preparing board and planning materials, scheduling, and maintaining execution dashboards to reduce CEO cognitive load.

The Executive Assistant and Operations VA supports leadership and operations by managing outreach, scheduling, finance prep, and daily organization to ensure smooth workflows.

Support senior leadership with complex calendar and travel management, communications, project tracking, and strategic execution. Act as a proactive partner, draft correspondence, coordinate stakeholders, and drive follow-ups to ensure deadlines and leadership priorities are met.